Legal Assistant

vor 2 Wochen

Zürich, Zürich, Schweiz Marriott International, Inc Vollzeit

Job Number

Job Category Administrative

Location Zurich Development, International Hotel Licensing Co. S.a.r.l., Zurich, Curych, Switzerland VIEW ON MAP

Schedule Full-Time

Located Remotely? N

Relocation? N

Position Type Non-Management

Position Summary
Marriott International, Inc.

is the world's largest hotel company based in Bethesda, Maryland, with more than 7,200 properties and 30 brands in 134 countries and territories.

Marriott operates and franchises hotels and licenses branded residential properties.

Marriott's Law Department services the Company's lodging and hospitality business and provides legal advice and counsel to Marriott's internal clients.

The Europe, Middle East and Africa offices of the Law Department provide legal services to support the development and lodging operations of all Marriott-branded lodging products in Europe, Middle East and Africa.


The Legal Assistant is an integral role in the department and is responsible for providing direct administrative support to attorneys within the EMEA team.

It is essential that the role maintain confidentiality of proprietary materials and information and ensure that tasks are completed accurately.

This position will be located in Zurich, Switzerland and will report directly to the VP & Assistant General Counsel.

Responsibilities Summary

  • Administrative support for attorneys, working for up to 5 attorneys in one of the EMEA areas of Development, Franchise, Operations and Asset Management, or from one of the other legal areas. The role might support additional positions as the team structure changes.
  • Compose, type/merge, compare, format, proofread and transmit legal documents and correspondence. Provide excellent word processing and formatting support.
  • Prepare, revise, edit and proofread extensive correspondence and legal documents.
  • Prepare for transaction closings including preparation of execution documents and powers of attorney.
  • Maintain confidentiality of proprietary materials and information. Protect the privacy and security of business parties, customers, and coworkers.
  • Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.
  • Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Good teamwork ability.
  • Track the status of projects and any correspondence requiring responses and keep attorneys apprised of status.
  • Handle execution of legal documents, including coordinating with signatories.
  • Enter matters in various databases, such as iManage and TeamConnect; update database information and documents, including revision and search of databases for corporate entities and report and record management.
  • Create and maintain computer
- and paper-based filing and organization systems for records, reports and documents. Create and maintain up-to-date desk files and permanent files. Assist attorneys in data entry and maintenance of practice area's contract database and database reporting.

  • Organize and schedule meetings and conference calls and handle highpriority scheduling issues. Coordinate calendars with team members and for Senior Leaders and other associates. Prepare for group and other general meetings, including scheduling conference rooms, preparing agenda items, prior distribution of materials, room set up, audio visual equipment set up, and food and beverage arrangements. Where necessary take minutes of the meetings.
  • Handle all travel arrangements and coordinate logistics including transportation, reservations, visas and lodging arrangements. Efficiently prepare expense reports.
  • Assist and work closely with the Executive Assistant/team leader with overflow as requested.
  • Perform any other duties as necessary.

Requirements for Position

  • Minimum of three years of secretarial experience in a law firm or corporate department
    preferred but not
    essential
:

  • Strong skills with MS Office, e.g., Word, Outlook, and PowerPoint. Proficiency or capacity to learn to utilize Teams/Sharepoint and database programs such as iManage essential.
  • Strong attention to detail and ability to prioritize, completing tasks on time with a good ability to multitask and strong sense of urgency. Flexibility to adapt to continually changing workload priorities and work well under pressure.
  • Ability to proactively identify problems and issues and develop appropriate solutions.
  • Good time management, organizational and interpersonal skills. Collaborates well with a diverse group of attorneys and associates and is a good representative of the Law Department. High degree of professionalism, diplomacy and tact.
  • Ability to demonstrate impeccable integrity in confidential matters and elsewhere.
  • Fast, accurat

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