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Board Office Manager
vor 3 Monaten
Job Description
We are seeking a proactive Board Secretary to support our executive management team. This role is crucial for ensuring effective corporate governance, compliance with regulatory requirements, and facilitating communication between the Board and internal stakeholders. The ideal candidate will be a strategic thinker with a keen eye for detail and a passion for governance and ethical business practices.
Responsibilities/ Duties
Coordinating and attending as a secretary to the Board of Directors of MET Sales and Trading Holding AG (STS Board), the Executive Board and the Board of Directors of MET Holding AG, Audit and Risk Committee and other requested meetings. Ensuring the effective delivery of these meetings including: Scheduling and preparing invitations for meetings. Preparing meeting agendas. Collaborating with all Divisions and Group Functions to ensure timely and qualitative materials for meetings, reviewing drafts, ensuring the necessary requirement are met and advising on how to increase the quality of the materials. Drafting materials for meetings. Recording accurate minutes and ensuring the timely approval process of the meetings. Updating and providing support to the internal stakeholders for the Digital Board portal. Keeping track of action items arising from meetings and ensuring follow-up. Act as a key liaison between the board, senior management, and shareholders, fostering effective communication and collaboration. Maintaining the archive of meeting materials and minutes and responding to requests for documentation. Working in the Group CEO office closely with the GCEO and Group Chief of Staff, on assigned corporate projects and other ad-hoc tasks (such as participating in the organization of the annual employee shareholder (MET ManCo) event)Qualifications
A degree in Business Administration, Law and/or Finance is considered a plus Proficiency in English Proficient in MS Office (Word, Excel, PPT) Excellent organisational skills and ability to effectively prioritise work and balance competing demands Excellent verbal and written skills, including ability to draft accurate and succinct emails and documents Good interpersonal and negotiation skills, tact and diplomacy Detail-oriented, proactive, and able to handle confidential information with integrity Strong strategic and analytical thinking skills Ability to work in a dynamic international environment Ability to work without direct supervision and to prioritise own workload and multi-task Ability to build and maintain effective working relationships with colleagues across the organisation in all seniority levels and with external partners Experience of having successfully serviced corporate boards and committees including minute taking and working with Board and committee members is a plus Experience of maintaining systems and records