Administrative Assistant

vor 2 Wochen

Lausanne, Waadt, Schweiz EPFL Vollzeit

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.

The EPFL employs more than 6,000 people supporting the three main missions of the institutions:
education, research and innovation.

The EPFL campus offers an exceptional working environment at the heart of a community of more than 16,000 people, including over 12,000 students and 4,000 researchers from more than 120 different countries.


Administrative Assistant (100%):

Your mission:

Give administrative support to three units within the Math Institute

Main duties and responsibilities include:

  • Administrative tasks related to HR such as personnel arrivals, renewal and departures;
  • Management of the different funds and grants according to their specificities, including monthly monitoring of expenditures and creation of financial reports (salaries, purchase of equipment, supplies), budget forecast, invoices, credit card expenses;
  • General administrative organization of the group's activities, weekly presences and absences indication, travel information, holidays, miscellaneous activities;
  • Support on inventory/asset tracking and reporting;
  • Supporting travel arrangements of the group;
  • Organization of meetings and seminar.

Your profile:

  • Capable of taking on multiple responsibilities, be multitasking;
  • Solid experience in bookkeeping, confident and precise with budget organization and accounting;
  • Excellent expertise in Microsoft Office software (excel, word, powerpoint, outlook, etc.);
  • Dynamic and proactive, with an exceptional sense of responsibility, excellent organizational skills and capable of working autonomously while ensuring successful teamwork;
  • Ability to work with diverse and multicultural groups;
  • Fluent in English and French, additional languages are a plus;

Start date:

November 1st, 2023 or to be discussed

Term of employment:

Unlimited (CDI)

Remark:

Reference:

Job Nb 2880

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