Executive Assistant

vor 1 Woche

Genf, Genf, Schweiz JTI - Japan Tobacco International Vollzeit
We're JTI, Japan Tobacco International and
we believe in freedom. We think that the possibilities are limitless when you're free to choose.

In fact, we've spent the last 20 years innovating, creating new and better products for our
consumers to choose from.

It's how we've grown to be present in 130 countries.

But our business isn't just business. Our business is our people. Their talent. Their potential. We believe
when they're free to be themselves, grow, travel and develop,
amazing things can happen for our business.


That's why our employees, from around the world, choose to be a part of JTI.
It is why 87% of employees feel happy working at JTI. And why we've been awarded
Global Top Employer status, eight years running.

So when you're ready to choose a career you'll love, in a company you'll love, feel free to #JoinTheIdea.

Executive Assistant:

Position purpose:

The Executive Assistant is responsible for the overall administration duties of the Regional President of the EE Region and the Senior Vice Presidents for GSC and R&D.

The person in this role will manage respective personal agendas (meetings, trips, appointments, expense claims, visas, etc.), issue all correspondence in English/French, or other languages, coordinate meetings and events with respective teams and other stakeholders and Japan Office part of the One Team Project.

The Executive Assistant will assist also relocation matters and on-going assistance with family/personal matters.

What you will do - Responsibilities:

  • Create and maintain an accurate agenda for the three Excom members, ensuring most efficient usage of their time and avoid agenda clashes
  • Proactively provide support to the Excom members and ensure efficient running of their offices
  • Act as interface whenever necessary with JTI or nonJTI counterparts
  • Assist with relocation matters (housing, permits, schooling, memberships, banking, credit cards, etc.) and provide ongoing support with housing/family matters
  • Handle all business correspondence in English and French independent of any outside support
  • Translate correspondence as required
  • Attend to personal administrative matters, thus allowing the Excom members to focus on business related issues
  • Coordinate the travel arrangements for the Excom members with other Regional/Corporate employees when required
  • Prepare and manage the completion of expense claims, including their submission and followup via the Company's expense management system
  • Prepare business documents required by the Excom members (Excel sheets, PowerPoint and Work documents), agenda maintenance for third parties (eg. Tax Advisors)
  • Handle daytoday internal communication/information within the department as well as with other departments and Japan Office as part of the One Team Project, markets or outside contacts, using all sorts of communicatioin tools
  • Organization and coordination of different events
  • Provide support with vendor creation, PO creation and prompt invoice payment through ongoing collaboration with PPO & BSC

Who are we looking for - Requirements:

  • Commercial or Language school, University Degree will be a plus
  • Around 5+ years of experience with a multinational company, providing administrative support to management positions.
  • Experience in supporting a multicultural team based in different locations.
  • Fluent English and French, both written and verbal
  • Excellent computer skills (Word, Ms Outlook, Excel, Powerpoint, Internet).

You will be successful in this role, if you are:

  • Independent
  • Communicative
  • Proactive
  • Responsible
  • Diplomatic and professional

What you can get - Benefits:

  • A competitive pay with an annual bonus and an attractive benefits package including health allowance and trainings
  • Complex environment of working with multiple stakeholders, professional support and possibility to share knowledge and best practices
  • Ongoing development opportunities in a multinational environment that will inspire you to grow professionally and personally
  • Wide variety of projects and tasks, ambitious goals and independence in achieving them
  • Dynamic and innovative spirit with a constant quest to do things better
  • Flexi working hours, home office possibilities
  • Modern office in a convenient location

Recruitment process:

Thank you very much for your interest in the role. You are welcome to apply.

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