Chief Executive Assistant to Founder

vor 2 Wochen

Genf, Genf, Schweiz Runa Capital Vollzeit

WHAT YOU'LL DO:


As the Chief Executive Assistant to the Founder, you'll be in a highly visible role at the center of fast-paced activity, using your superior organizational, project, and time management skills.

You will be responsible for the coordination of all administrative support for the Executive and his family, leading a team of four Executive Assistants as the main interface for all tasks including coordination of meetings and appointments, travel, events and beyond.


  • Coordinate Executive's calendar, meeting schedule, events, travel, etc. with a constantly changing schedule
  • Lead a team of assistants across multiple time zones, coordinating their work and delegating tasks while ensuring quality control and flawless execution
  • Organize and prepare domestic and international flight itineraries including flights, hotels, transportation, and expenses while considering required travel visas, costs, and proper documentation
  • Assist with onsite logistics for events including attendees, agenda planning, F&B, and other business
- related meetings and event activities as needed

  • Lifestyle support for Executive's family; doctor appointments, purchasing, arranging home care and preparation, etc.
  • All other administrative and project duties as requested

WHAT YOU BRING

  • Successful experience as an EA supporting Clevel Executive/s
  • Minimum three years of experience leading a team of Executive Assistants with proven project management skills
  • Proficiency in Microsoft Outlook (calendaring), Word, Excel, and PowerPoint
  • Impeccable attention to detail, strong organizational skills and ability to structure and prioritize work in a fastpaced environment while handling multiple tasks concurrently
  • Serviceoriented mindset, responsiveness and ability to switch gears at a moment's notice
  • Ability to proactively anticipate needs without being asked or directed
  • Exceptional verbal, written, and interpersonal communication skills with impeccable attention to detail
  • Sound judgement and high integrity with ability to handle confidential information with discretion
  • Flexibility to work across multiple time zones, be available ondemand (24x7)
  • Fluent in English, additional languages are an advantage
  • Ability to travel % of the time

Job Types:
Full-time, Permanent

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