Administrative Assistant

vor 1 Woche

Lausanne, Waadt, Schweiz EPFL Vollzeit

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.

The EPFL employs more than 6,000 people supporting the three main missions of the institutions:
education, research and innovation.

The EPFL campus offers an exceptional working environment at the heart of a community of more than 16,000 people, including over 12,000 students and 4,000 researchers from more than 120 different countries.


  • The College of Management of Technology (CDM) is the entity of EPFL in charge of developing and offering education and research programs in the fields of management, economics and finance. It employs 16 professors and more than 100 staff members. CDM connects EPFL with business and society, stimulates entrepreneurship and innovation on campus, and prepares students for leadership positions in business, policy and academia.
  • The College is now searching to hire an

Administrative Assistant (60%):

Your mission:

You will support all aspects of administrative and financial management of two research Chairs within the Management of Technology and Entrepreneurship Institute at

CDM:

the Chair of Entrepreneurship and Technology Commercialization (ENTC) of Professor Marc Gruber, and the Chair of Policy and Sustainability (PASU) of Professor Michael Aklin.


Main duties and responsibilities include:

  • Accounting management of the Chairs' budget, research grants and third party funds (e.g., salaries, expenses, credit card, purchases, budget forecasting, financial reporting, follow up of accounts)
  • Staff administration (e.g., HR followup, visas, employment contracts, welcoming new joiners, departures, weekly presences and absences indication, holidays, etc.)
  • Supporting the arrangement of travel of the group members and visitors (travel and accommodation, visas, logistics)
  • Organization of meetings, conferences, seminars
  • IT Inventory coordinator for the Chairs (inventory tracking and yearly validation)
  • General support and logistics to the Chairs (updating website, etc.)
  • Availability to spread the workload over 4 or 5 days per week

Your profile:

  • BA studies, CFC training or equivalent;
  • Experience in bookkeeping, confident and precise in budget organization and financial accounting;
  • Strong expertise in Microsoft Office software (Word, Outlook, Excel);
  • Selfdriven, excellent organizational skills, rigorous and attention to detail and deadlines;
  • Dynamic and proactive, taking initiatives and capable of working autonomously
  • Easiness to assimilate new IT tools;
  • Ability to work with a diverse and multicultural group;
  • Fluent in English and French;

We offer:

  • A stimulating, dynamic, and multicultural academic environment
  • Opportunities to increase the work rate at CDM later on
  • Very good work conditions
  • Opportunities for further education

Start date:

March 1st, 2023, or to be discussed

Term of employment:

Fixed-term (CDD)

Work rate:

60%

Duration:

1 year CDD, renewable

Remark:

Reference:

Job Nb 2776

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