Administrative Assistant

**Administrative Assistant

100 %**
Department of Clinical Research

As soon as possible

The Faculty of Medicine at the University of Bern is an environment for high-quality, future-oriented research. Strong connections between basic research, engineering sciences, and university hospitals enable a unique setting for translational and patient-centered clinical research. The faculty prioritizes cross-disciplinary research and digitalization, fostering innovation in medical science. It is one of the largest medical faculties in Switzerland and is affiliated with the country's largest hospital complex.

The Department of Clinical Research (DCR) is a joint initiative of the University of Bern's Faculty of Medicine and its university hospitals, including Inselspital and the University Psychiatric Services (UPD). It supports and professionalizes clinical and translational research collaborations. Our specialized divisions assist researchers throughout the entire research process-from project conception to result dissemination. We provide tailored educational programs and events on all aspects of clinical research, equipping researchers and students with the skills to conduct efficient and impactful studies. Our mission prioritizes patient-centered research, ensuring that patient perspectives are integral to our work.

The Medical Data Science Unit, led by Prof. Benjamin Ineichen, advances data-driven and AI-supported approaches in medical research and education. It plays a key role in developing and applying methods for digital transformation and evidence-based healthcare research within the DCR.

This position also contributes to DCR's Business Operations, Education Unit, Patient and Public Involvement (PPI) Unit, and Office and Event Management, ensuring the smooth and efficient functioning of departmental activities.

Your role
As an Administrative Assistant, you will play a central role in ensuring efficient operations across the Medical Data Science Unit and DCR Business Operations. You will provide direct administrative support to the Head of the Medical Data Science Unit (Prof. Benjamin Ineichen) and contribute to coordination and administration in several cross-departmental areas.

Your Main Responsibilities Include

• Providing proactive and reliable administrative support to the Head of the Medical Data Science Unit (Prof. Benjamin Ineichen) and the DCR senior leadership team.
• Coordinating schedules, meetings, correspondence, and travel arrangements.
• Supporting business operations, including documentation, internal communication, and administrative workflows across the department.
• Supporting the Education Unit in the organization and administration of clinical research courses (participant and course management, materials, logistics, communication).
• Assisting the Patient and Public Involvement (PPI) area with administrative and coordination tasks, gaining direct insight into current research studies and public engagement activities.
• Supporting office management tasks, procurement, and maintaining internal documentation systems.
• Organizing departmental and unit-level meetings and events, including handling logistics, catering coordination, and on-site support.
• Providing on-site presence and flexibility to stay longer during meetings, courses, and events when required.

Your profile

• Completed commercial or administrative training (KV EFZ or equivalent qualification); a Bachelor's degree is a plus.
• Several years of relevant administrative experience, ideally in an academic, research, or healthcare environment.
• Excellent communication skills in English and German (spoken and written) are mandatory.
• Strong organizational and coordination skills, with a proactive, structured, and solution-oriented approach.
• Excellent interpersonal and service-oriented attitude, with the ability to work independently and collaboratively.
• High proficiency in MS Office, Word, Excel, Power Point, OneDrive, etc.
• Strong attention to detail, reliability, and discretion in handling sensitive information.
• Interest in data-driven research, AI, and digital innovation in healthcare is an advantage.
• Willingness to work fully on-site (no remote work).

We offer

• A diverse and responsible administrative role supporting both a cutting-edge research unit and the department's central operations.
• The opportunity to gain insight into innovative clinical and data science research and contribute to patient-centered initiatives.
• A dynamic and collaborative working environment within one of Switzerland's leading medical faculties.
• Professional development opportunities and involvement in meaningful, forward-looking projects.
• A supportive, international culture with strong connections across research and education.
• Competitive employment conditions according to the University of Bern regulations.

Contact
For further information, please contact the Head of Administration, Ms. Nadine Biedermann, at

Are you interested? Then please send us your complete application to HR Administration

Required Application Documents

• CV
• Certificates and diplomas
• Motivation letter

Note:
Only complete applications will be considered. We will invite promising candidates for an interview.
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