Assistant to Director of Operations

About the role

Imagine stepping into a role where you become the operational heartbeat behind fast moving teams pushing aerospace innovation forward. As the Assistant to Director of Operations you'll provide high-level administrative, operational, and strategic support, acting as the right hand of the Director of Operations & Infrastructure by managing complex calendars, coordinating meetings, handling confidential communications, preparing reports/presentations, liaising with stakeholders, overseeing projects, and ensuring smooth day-to-day operations to free  for strategic initiatives. This role requires exceptional organization, discretion, problem-solving, and a holistic understanding of business operations.

Daedalean AG is the artificial intelligence (AI) and autonomy hub of Destinus Group, a rapidly growing European defense and aerospace company developing the next generation of autonomous drones, effectors, and flight systems. Destinus partners with government agencies and defense organizations worldwide to provide advanced solutions for mission-critical operations, enabling a new era of efficiency and technological superiority. Join us in shaping the future of defense with groundbreaking aerospace innovations.

What You´ll Do

• Organize and prioritize meetings, prepare agendas, take minutes, track action items, arrange logistics, and prepare the Director for appointments.
• Prepare documents, reports, presentations, and internal communications with clarity and professionalism
• Maintain operational trackers, dashboards, and shared databases to ensure information is up to date and accessible
• Be the communication hub by screening messages, distributing information, and coordinating with cross functional teams
• Support special projects, workshops, offsites, and operational initiatives from planning to execution, including progress monitoring and tracking of deadlines
• Keep internal processes running smoothly with consistent follow-up, structured systems, and an eye for improvement.
• Maintain organized and up-to-date files, databases, and records.
• Ensure confidentiality and discretion in handling sensitive information.

Requirements

What You'll Need

• 5 + Years of experience as Assistant to C-Level within a global and fast paced environment
• Strong organizational skills with the ability to prioritize multiple tasks and manage tight deadlines
• Excellent communication skills and a professional writing style for clear document preparation in English, any other language is a plus.
• Proven experience coordinating complex schedules, logistics, and travel arrangements
• Detail oriented and organized, must be excellent with follow up and follow through
• Ability to communicate professionally and skillfully on behalf of others
• Ability to work independently
• Ability to synthesize information and communicate relevant content to various audiences
• Ability to problem-solve, multi-task, and complete work on time
• Proficient in Microsoft Office Suite and other relevant software.
• Deep passion for the Cross-purpose mission and values.
• A proactive mindset, flexible attitude, and the ability to adapt quickly to shifting priorities

Who You Are

You are organized, quick thinking, and always one step ahead. You enjoy keeping operations tight, smooth, and reliable. You communicate clearly, stay calm under pressure, and work with a mix of independence and collaboration. You bring energy, ownership, and a service mindset to everything you do. Most of all, you love being the person who makes things happen and keeps teams moving forward without friction.

Benefits

Why Join Us?

The Thrill of the Future – Work on cutting-edge projects that redefine aerospace.
Global Innovation Hub – Collaborate with top engineers from all over the world.
Fast-Paced & High-Growth – Experience the rush of working in a rapidly expanding company.
Real Impact – Your work won't be theoretical—it will shape the future of flight.

Destinus is an equal-opportunity employer. We value diversity in our companies and our teams and do not discriminate based on age, race, religion, color, country of origin, gender, sexual orientation, or disability status.

Destinus – Challenge the limits of time, space, and human potential.