Junior Executive Assistant, Geneva

Location: Geneva, Switzerland

Date Posted: Dec 4, 2025

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

Our Geneva office is looking for an outstanding Executive Assistant to look after our Managing Directors across business unites and support with office management duties. The candidate will be reporting into the Country Operation Manager and will be part of the wider EMEA team of administrative professionals. This is an exciting time to join our growing team and a real opportunity to boost your career.

How you will contribute

The role requires someone who remains calm, on top of their workload, and always has a sense of humour. The right candidate will have some prior experience of dealing with busy professionals, working with tight deadlines and being one step ahead of their team's needs. The role also offers variety and the chance to get involved in office management duties.

The ideal candidate is someone who is versatile, willing to be flexible, as well as friendly and confident. You must have excellent communications and organisation skills and attention to detail.

Responsibilities include but not limited to:

• Greet and welcome guests at reception; answer, screen and forward incoming phone calls
• Scheduling and organising meetings, breakfast, lunches and dinners
• Copy, proofread, collate, bind and distribute materials as required
• Maintain quality control by proofing work for errors, consistency and format in accordance with A&M guidelines
• Maintaining and coordinating calendars and contact databases
• Organizing and scheduling internal and external meetings
• Coordinating local and international travel schedules (including visas)
• Update and maintain CRM system, if requested
• Managing timesheets and expense reports compliance
• Supporting & Coordinating various internal and external offsite events
• Handling confidential information/emails from C-suite level
• Using Word, Excel and PowerPoint to amend or to create documents, if and when requested
• Order office supplies/groceries and ensure pantry is always fully stocked
• Ensure communal areas are kept tidy and clean
• Provide support to office colleagues and back up assistance if needed

Qualifications

• Some prior experience in an admin function or hospitality
• Must be able to interact and communicate with all levels of the organisation
• Ability to multi-task
• Excellent oral and written communication skills
• Must be organised and detail oriented
• Ability to work independently and within a team
• Pro-active nature
• Must be proficient with Microsoft Office Suite
• Fluent in French and English is a must, additional languages like German is a plus

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

It is Alvarez & Marsal's practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. .

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.