Executive Assistant

City :
Geneva
State :
Genève (CH-GE)
Country :
Switzerland (CH)
Requisition Number :
42040

Job Title:
Executive Assistant

Location:
Geneva, Switzerland

Department:
Office Management

Reporting To:
Sr Executive Assistant and Office Manager

Are you looking for an unparalleled opportunity as an Executive Assistant to make a significant difference within a Global Leading Agribusiness company? If you thrive on navigating complex international landscapes, anticipating needs before they arise, and being the vital force behind executive success, then this pivotal role in Geneva is your next challenge.

Role Purpose Statement
We are seeking a highly experienced Executive Assistant to provide comprehensive administrative and organizational support to multiple (Senior) Executives, based in our Geneva office. This pivotal role is central to ensuring executive operational efficiency, acting as a critical liaison, managing complex communications, and handling sensitive information with the utmost discretion. Beyond direct executive support, this individual will also serve as a crucial backup for the Sr Executive Assistant and Office Manager, assisting with high-profile events and significantly contributing to office operations and our collaborative culture.

Key Responsibilities
The Executive Assistant will be entrusted with a broad scope of responsibilities, including:

• Executive & Remote VP Support: Proactively manage complex calendars, appointments, and international travel arrangements (including visas, logistics, and expenses) for executives in Geneva. Expertly coordinate and prioritize meetings, conferences, and events, resolving scheduling conflicts with agility and precision.
• Communication & Stakeholder Engagement: Serve as the primary point of contact for internal and external stakeholders. Screen, prioritize, and manage executive communications (calls, emails, correspondence), drafting and editing professional documents, presentations, and reports. Act as a clear communicator, facilitating information flow within a highly international environment.
• Meeting & Project Management: Prepare comprehensive agendas, briefing materials, and presentations for various meetings. Coordinate all logistical aspects for high-level gatherings, including critical support for Board and Commercial meetings. Take accurate minutes and track action items, while also providing dedicated project support, research, and data compilation.
• Administrative & Office Contribution: Oversee general administrative duties, document management (physical and electronic), and manage office-related tasks, including invoice processing. Critically, this role will act as a reliable backup for the Office Manager, ensuring continuity of office operations and actively contributing to the broader team's success.

Qualifications & Experience
We are looking for an experienced professional who thrives in a fast-paced, international setting and demonstrates a blend of essential skills and a collaborative spirit.

Required:

• Experience: Minimum of 5 years of demonstrated experience as an Executive Assistant supporting senior leadership within a multinational corporate environment.
• Language Proficiency: Fluency in English and a proficient level of French (both written and spoken) are mandatory.
• Technical Acumen: Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and expertise in multi-calendar management platforms.

• Key Competencies:

• Organizational Skills: Proven ability to manage complex schedules, prioritize tasks effectively, and meet deadlines with meticulous attention to detail.

• Impeccable Professionalism & Discretion: High level of integrity and discretion in handling confidential information and interactions.
• Proactive & Adaptable: A self-starter with a problem-solving mindset, capable of anticipating needs, managing last-minute changes, and working autonomously and under pressure.
• Communication: Strong verbal and written communication skills, capable of interacting effectively and diplomatically across all organizational levels.

Desired:

• Additional Languages: Proficiency in Spanish or Portuguese is a significant plus, reflecting our diverse team.
• Cultural Fit: An open-minded, collaborative team player who enjoys a dynamic, less formal office culture and contributes positively to office life. Someone with international exposure or a keen interest in global business is highly valued.

What Makes This Role Exciting and our offer to you:

• Impactful Work: You'll be at the heart of our operations, engaging with diverse and impactful projects, and playing a key role in major company events. This is a chance to truly contribute and see the results of your efforts.
• International Environment: Work for a leading global company within a vital and highly connected office, a key hub for international commercial meetings. You'll collaborate closely with an expert, international team and senior leaders, fostering a team environment.
• Growth and Development: We encourage you to continuously develop your skills through courses and provide the right tools for the right job. Every day brings new challenges and opportunities for growth.
• Attractive Compensation & Benefits: We offer a competitive salary package, a suitable bonus plan, and strong benefits.
• Supportive Culture: Our culture values strong teamwork, friendship, and shared success, encouraging active participation in various office groups and events. You'll have the freedom to give your own input and thrive in a supportive, energetic environment.
• Work-Life Balance: We offer a 40-hour work week, with the flexibility of 1 day per week remote work.

This role is perfect for someone who loves to contribute, embraces variety, and thrives in a supportive, energetic, and globally minded team environment. We are committed to building a diverse and inclusive workforce and strongly encourage applications from all qualified candidates, irrespective of gender, background, or identity.

Information and Application:
To apply, simply share your LinkedIn profile or CV and a motivation letter in English. If there is a good match between your profile and the position, we will invite you for a first preliminary interview via Microsoft Teams.

At Bunge (NYSE: BG), our purpose is to connect farmers to consumers to deliver essential food, feed and fuel to the world. As a premier agribusiness solutions provider, our team of :37,000 dedicated employees partner with farmers across the globe to move agricultural commodities from where they're grown to where they're needed—in faster, smarter, and more efficient ways. We are a world leader in grain origination, storage, distribution, oilseed processing and refining, offering a broad portfolio of plant-based oils, fats, and proteins. We work alongside our customers at both ends of the value chain to deliver quality products and develop tailored, innovative solutions that address evolving consumer needs. With 200+ years of experience and presence in over 50 countries, we are committed to strengthening global food security, advancing sustainability, and helping communities prosper where we operate. Bunge has its registered office in Geneva, Switzerland and its corporate headquarters in St. Louis, Missouri. Learn more at .

Our ability to make global impact starts with our people. The values that guide us every day reflect who we are and how we work – at every level and in every region.

• We Are One Team – Collaborative, Respectful, Inclusive
• We Lead The Way – Agile, Empowered, Innovative
• We Do What's Right – Safety, Sustainability, With Integrity

We are passionate, bold and driven. Together, we lead the way to deliver results for our customers, each other and the world.
We are Bunge.
If this sounds like you, join us We value and invest in people who believe in our purpose and are excited to live it every day – people who are #ProudtoBeBunge