Executive Assistant

Vor 3 Tagen

Genf, Genf, Schweiz Nexent Bank (Suisse) SA Vollzeit

We are a human-sized bank and a trusted partner in
commodity trade finance
, offering tailored financing solutions to international clients. Our expertise lies in structuring and managing complex trade transactions across the
energy, metals, and soft commodities
sectors, helping businesses navigate the challenges of global trade.

To support our growing team, we are looking for a highly organized and proactive
Executive Assistant
. In this role, you will provide comprehensive administrative and organizational support to senior management, ensuring the smooth coordination of daily operations and strategic initiatives.

Main tasks :

  • Manage professional and personal scheduling for the highest-ranking executives, including agendas, mail, travel arrangements, and any other logistics
  • Prepare monthly expenses for the Management
  • Prepare Board meetings, including communication with Board Members, documents preparation, uploading them into Board portal.
  • Implement and maintain administrative systems
  • Handle travel requirements for Managing Board Members
  • Plan and coordinate staff events, including internal gatherings and external corporate events, Year End Party
  • Manage event budgets, ensuring cost-effective solutions
  • Handle corporate gifts order
  • Lead the Annual Report project from concept to completion
  • Keep the Registry of Commerce up to date (new signatories, radiation, etc..)
  • Perform administrative and office support such as spreadsheet creation, maintenance of filing system and contact database
  • Provide diverse HR related administration tasks along the employee life cycle
  • Support & replace Receptionist when needed (switchboard, mails, DHL, greeting visitors)
  • Maintain professionalism and strict confidentiality with all materials, exercising discretion in business interactions

Skills and qualifications

  • 5–7 years of experience in a similar role
  • Excellent written and verbal communication skills
  • Fluency in English & French
  • Proficient with MS Office Suite (Outlook, Word, Excel), PowerPoint and SharePoint
  • Strong time-management skills and ability to coordinate multiple projects
  • High level of discretion, reliability, and attention to detail
  • Flexible team player who thrives on challenges
  • Proactive mindset with the ability to anticipate needs and take initiative

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