Office Manager

Vor 4 Tagen

Zug, Schweiz ArrowResources AG Vollzeit

**The position encompasses the following tasks**:
**Office Management**
- Monitoring office supplies inventories and ordering office consumables.
- Ensure the smooth running of the office and general facilities requests.
- Organizing office needs for an ongoing and expanding business: space/facilities, new joiner packs and arrangements etc.
- Purchasing office supplies and equipment and maintaining proper stock levels.

**Relationship Management**
- Communicating with key suppliers, customers, both UK and globally, to schedule meetings and trips in conjunction as and when required.
- Interaction with potential customers of the Firm - meeting schedules, printing marketing packs/materials, greeting in reception and escorting professionally

**Organizing Events**:
Events include team events and client entertainment. Researching options, budgeting, gaining approval.

**Travel**:

- Complex travel itineraries requiring good knowledge of travel networks.
- Flights, hotels, accommodation, currency, visas.
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
- Liaising with Executive Assistants in other locations to arrange meetings, hotel desk, etc.

**Other administrative duties**:

- Processing expenses and invoices (adhoc) whilst adhering to Employer’s policies.
- Meeting and catering bookings, including conference calls and video conferences.
- Couriering documents and Mail distribution.
- Archiving documents.

**Personal Requirements**:

- Excellent interpersonal and communication skills (English and German), both written & verbal. Swiss German would be a plus
- 5 years of work experience in an administrative/office management role
- Team player
- Keen to learn new area of practice
- Proactive and enthusiastic, with a motivated approach
- The ability to operate with urgency and prioritise work accordingly
- A structured and logical approach to work
- Strong problem-solving skills
- The ability to manage large workloads and tight deadlines
- Excellent attention to detail and accuracy
- A diverse and inclusive cultural vision.

**About ArrowResources AG**:
ArrowResources is a global commodity trading group active in sourcing, storing, transporting, financing and trading metals, minerals, concentrates, ores, natural gas, LNG, power, crude oil and oil products. Guided by a strong commitment to ESG our business is at the forefront of the global energy transition to a low carbon economy. Arrow Metals and Trading is strategically embedded into the supply chain fostering access to critical raw materials. We provide a wide range of financial, logístical and risk management infrastructure allowing our mining and processing partners to focus on what they do best. AOT Energy is a global leader in energy trading, covering crude oil and derivatives, renewables, petrochemicals, natural gas, and LNG. Our global business activity is conducted out of trading hubs located in Asia, Europe, Africa and North America, with industry experts covering all aspects of the business ranging from origination, transport, storage, blending, finance to marketing.

  • Office Managerin

    Vor 2 Tagen

    Zug, Schweiz Kanton Zug Vollzeit

    Wir suchen dich per sofort oder nach Vereinbarung als unsere neue / unser neuer Office Managerin / Office Manager mit Organisationstalent (80 - 100 %) Wir suchen dich per sofort oder nach Vereinbarung als unsere neue / unser neuer Office Managerin / Office Manager mit Organisationstalent (80 - 100 %) Wir suchen dich per sofort oder nach Vereinbarung als...

  • Office Manager

    Vor 2 Tagen

    Zug, Schweiz MET Group Vollzeit

    Company Description **MET Group **is an integrated European energy company, headquartered in Switzerland, with activities in natural gas and power, focused on multi-commodity wholesale, trading and sales, as well as energy infrastructure and industrial assets. **MET Group **is represented in 14 European countries, with 700+ permanent staff in Austria,...

  • Office Manager

    vor 2 Wochen

    Zug, Schweiz nChain Vollzeit

    Overview For our shared service office at Zug (Switzerland) we are looking for an Office Manager (100%) with an energetic and engaged personality who doesn’t mind wearing multiple hats and likes to support diverse and international teams with the following tasks: RESPONSIBILITIES We expect you to Point of contact for maintenance, mailing, shipping,...

  • Office Manager& Executive Assistant

    vor 4 Wochen

    Zug, Schweiz Elysium Advisors Vollzeit

    Office Manager & Executive Assistant (100%) Who we are Elysium Advisors is a corporate advisory firm specializing in Mergers & Acquisitions (M&A) and strategic consulting for the AdTech, MarTech, Affiliate Marketing and Data Infrastructure industries. We focus on helping businesses scale, exit or acquire the right targets through commercial strategy and...

  • Office / Workplace Manager Zug

    Vor 5 Tagen

    Zug, Schweiz Partners Group Vollzeit

    **What it's about** **Office organization** - Responsibility for the smooth day-to-day operation of the headquarters in Zug and actively ensure that the Professional Excellence Policy is adhered to. - Maintain an organized and fully supplied office i.e. point person for office space planning, supplies, equipment, maintenance, bills and errands; - Ensure...

  • Office Manager

    vor 2 Wochen

    Zug, Schweiz Tiger Recruitment Ltd Vollzeit

    **Office Manager - EN / DE - 60%** **Overview** We are looking for an Office Manager to oversee the day to day running of a leading Investment Management Advisory firm. The role will be based in Zug and has a workload of 60% **Main responsibilities** - Maintaining office accounts and assisting with the preparation of quarterly and annual financial...

  • Front Office Manager – Gästeerlebnis

    Vor 3 Tagen

    Zug, Schweiz JobCourier Vollzeit

    Ein führendes Personalvermittlungsunternehmen in Zug sucht einen engagierten Front Office Manager (80-100%). In dieser Rolle sind Sie verantwortlich für den Check-in und Check-out, die persönliche Betreuung der Gäste und die Organisation interner Abläufe im Front Office. Ein hoher Standard an Deutsch- und Englischkenntnissen sowie eine Ausbildung in der...

  • Office Manager

    vor 21 Stunden

    Zug, Schweiz CSF Management Vollzeit

    In dieser Position stellen Sie einen professionellen und reibungslosen Office-Betrieb sicher. Mit Erfahrung, Diskretion und hoher Serviceorientierung sorgen Sie für effiziente Abläufe und prägen den verlässlichen Auftritt unseres Unternehmens nach innen und aussen.Ihre AufgabenSie übernehmen eine zentrale Rolle im Office, koordinieren wesentliche...

  • Front Office Manager

    Vor 2 Tagen

    Zug, Schweiz Manpower Switzerland Vollzeit

    Ein führendes Personaldienstleistungsunternehmen in der Schweiz sucht einen Front Office Manager (w/m/d) in Zug. Hauptaufgaben umfassen die Betreuung der Gäste, das Management der internen Abläufe und die Qualitätssicherung des Front Office-Teams. Der ideale Kandidat hat eine Ausbildung in der Hotellerie und bringt Führungserfahrung mit. Sehr gute...

  • Front Office Manager

    Vor 5 Tagen

    Zug, Schweiz Park Hotel Zug Vollzeit

    Wir suchen einen engagierten, hands-on wie auch erfahrenen **Front Office Manager (m/w/d),** der den Bereich Front Office mit Begeisterung führt, weiterentwickelt und dabei **aktiv an der Front tätig ist. **In dieser wichtigen Rolle agieren Sie in enger Zusammenarbeit mit dem Kaderteam, übernehmen die operative Leitung des Front Offices, unterstützen Ihr...