Finance Assistant

This position is located within the Payroll and Payments Unit in Finance Section, Financial Resources Management Service, Division of Administration, at United Nations Office at Geneva. The Finance Assistant will report to the Chief of Unit.

**Responsibilities**:
Under the supervision of the Chief of Unit, the incumbent will be responsible for the following duties:

- Assists in verifying regular, off-cycle and correction payroll to staff members for their entitlements including salaries, claims and education grants.
- Assists in reconciling payroll and payments related general ledger and vendor accounts.
- Assists in processing payments due by the Organization and settlement of staff members entitlements.
- Processes payment requests in connection with purchase of goods and services after ensuring compliance with all relevant rules and instructions, and proper documentation and certification.
- Processes travel claims in conformity with travel authorization, ensuring compliance with relevant rules and instructions, and proper documentation and certification.
- Reviews and processes outgoing financial authorization or incoming Inter-Office Voucher transactions from UNDP country offices, and submits relevant Umoja documents to the Supervisor or the Finance Officer for approval.

Competencies

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Job - Specific Qualification
Certificate/coursework/training in accounting, finance or directly related field is desirable.

Work Experience

Two (2) years of relevant experience within the United Nations Common System or similar international organization is desirable.

Experience in processing and verifying payroll entitlements is desirable.

Experience with payroll or finance modules of ERP systems, such as Umoja (SAP) is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; and knowledge of French is desirable.

Assessment

Special Notice

Appointment or assignment against this position is for an initial period of one year.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.