Junior Project Manager

JLL supports the Whole You, personally and professionally.

We are looking for an Junior Project Manager for our Tétris entity in Zurich.
TASKS
**Assisting in project planning**: Collaborating with the Project Manager to create project plans, including defining project goals, deliverables, timelines, and resource allocation.
**Document management**: Organizing and maintaining project documentation, such as contracts, drawings, specifications, and change orders, in both physical and digital formats.
**Meeting coordination**: Scheduling and arranging project team meetings, taking meeting minutes, and distributing them to relevant stakeholders.
**Project coordination support**: Assisting with project coordination activities, such as tracking project progress, updating project schedules, and monitoring project milestones.
**Research and data analysis**: Conducting research and analysis on industry trends, materials, and construction methods to support project decision-making and problem-solving.
**Budget and cost tracking**: Assisting in monitoring project costs, tracking expenses, and maintaining project budgets, including preparing cost reports and supporting cost control measures.
**Quality assurance and control**: Assisting in monitoring and ensuring project deliverables and construction activities align with quality standards and specifications.
**Risk management**: Assisting in identifying potential project risks, preparing risk assessment reports, and collaborating with the Project Manager to develop risk mitigation strategies.
**Administrative tasks**: Providing general administrative support to the Project Manager, such as maintaining project files, processing project-related documentation, and coordinating logistics for site visits or inspections, permits & authorities.
**Cost estimation support**: Assisting with preparing cost estimates and quantity takeoffs for construction projects based on drawings, specifications, and other relevant documents.
**Budget tracking**: Assisting in monitoring project expenses against the approved budget, tracking cost variations, and identifying any potential cost overruns.
**Invoice processing**: Assisting in reviewing and verifying subcontractor invoices and supplier bills for accuracy and completeness, and preparing for Project Manager approval
**Cost reporting**: Assisting in preparing regular cost reports, including cost breakdowns, cost forecasts, and variance analysis, to update project stakeholders on the financial status of the project.
**Change order management**: Assisting in reviewing change order requests, assessing their impact on project costs, and updating the cost records and budgets accordingly.
**Vendor and subcontractor coordination**: Assisting in communication and coordination with vendors and subcontractors to gather cost-related information, obtain quotes.
**Quantity surveying**: Assisting in performing quantity takeoffs and measurements to determine material quantities required for projects.
**Cost document management**: Assisting in organizing and maintaining cost-related documents, including contracts, quotes, invoices, and change orders.
**Support in cost audits**: Assisting in preparing necessary documentation and supporting the cost auditor during project cost audits or assessments.

SKILLS
**Fluency in English and German**: Proficient in spoken and written English and Swiss German to effectively communicate with team members and stakeholders.
**Strong organizational skills**: Ability to manage tasks, prioritize workload, and meet deadlines in a dynamic construction environment.
**Excellent communication skills**: Clear and effective communication, both verbal and written, to collaborate with team members, and stakeholders.
**Attention to detail**: Keen eye for accuracy and meticulousness in maintaining project records, reports, and documentation.
**Problem-solving skills**: Analytical mindset to identify and propose solutions to challenges that arise during construction projects.
**Basic project management knowledge**: Familiarity with project management principles, methodologies, and tools used in the construction industry.
**Technical proficiency**: Proficient in using software and tools commonly used in construction project management, such as project scheduling software and document management systems.
**Construction industry awareness**: Basic understanding of construction processes, terminology, and Swiss regulations to assist in project coordination.
**Strong analytical skills**: Ability to prepare estimates and identify cost-saving opportunities within construction projects.
**Knowledge in cost management tools**: Knowledge of cost management software and tools used in the construction industry, such as cost estimation software and project budgeting tools.
**Understanding of construction cost principles**: Familiarity with cost estimation methodologies, cost control techniques, and cost forecasting methods particular to the cons