Executive Assistant

vor 19 Stunden

Zürich ZH, Schweiz Krisken Management Vollzeit

**Assistant Position**

You have the opportunity to join a global company that has been operating for over 20 years. Our company, a family-owned business with an international focus, is constantly expanding and is inspired by its diverse activities in the fields of sports, finance and media. You will be part of a team that shares a common passion for these topics.

This job plays a key role in the day-to-day management of Krisken Management’s operations. You will support the CEO and managers in organizing the most important aspects of their work including meetings, travel and logistics. As an assistant you will be interacting mostly with the CEO and managers as well as other employees. Our values are set in autonomy, quality and support.

**Position Requirements**

To successfully perform the role of an Assistant, you should bring the following:

- Experience and Skills: You are an experienced assistant who understands how to manage a demanding office. You have at least 2 years of experience in an international, highly dynamic business environment.
- Language Proficiency: In addition to your native German, you are proficient in English at the professional level. Other languages are seen as a plus but not essential.
- Cultural Fit: You have an interest in sports and finance, are multilingual, have seen a bit of the world, and understand how to interact with athletes, celebrities and executives.

**Duties and Responsibilities**

Supports CEO and manager directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
- Receive and answer calls for the CEO in office.
- Provides administrative support.
- Makes administrative decisions and takes action in the client’s & CEO’s absence.
- Manages a high-volume travel schedule.
- Conserves client’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
- Coordinates projects by capturing timelines and strategies and delivering progress updates.
- Prepares documents and overview sheets for meetings, client calls and strategy meetings.
- Keeps, prepares, and distributes minutes of meetings.

**Work Hours**

The work-week starts on Mondays and ends on Fridays, from 08:00-12:00, 13:00-17:00. The team size in Zurich varies due to travel but usually ranges from 2-4 people. Tasks in the office usually take 30 mins to 2 hours and occasionally projects lasting 1-2 weeks will be needing more attention.

**Required Skills List**
- Proven ability to manage a flexible schedule
- Always available, mobile, and open to travel
- Exemplary planning and time management skills
- Outstanding verbal and written communications skills
- Ability to interact with high profile clients
- Confident speaking on the phone with clients
- Direct communicator

**Education & Experience**
- High school diploma, GED, or equivalent required
- Bachelor’s degree preferred
- 2-3 years of experience in a corporate office environment
- Client services experience a plus

**Job Type**: 100%

Pay: CHF4’800.00 - CHF5’250.00 per month

**Benefits**:

- Company pension

Schedule:

- 8 Hour Shift
- Monday to Friday

Application Question(s):

- What experience do you have in planning schedules, organising tasks/travel and replying to clients?

**Language**:

- English & German (required)

**Location**:

- 8008 Zürich, ZH (required)

Work Location: In person

Expected Start Date: 01/10/2024

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