Manager, PMO

Department: Corporate and Sustainable Development

Location: Lausanne, Switzerland

Contract Type: Open-ended

Activity Level: 100%

The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders, including athletes, National Olympic Committees (NOCs), International Sports Federations (IFs), Organising Committees for the Olympic Games (OCOGs), Worldwide Olympic Partners, and Media Rights-Holders. It also works with public and private authorities, including the United Nations and other international organisations.

If you are an experienced Project Management Office (PMO) manager, and the vision to build a better world through sports inspires you, this is a unique opportunity to make a lasting difference to the Olympic Movement at its very heart. As a Manager, PMO (Project Management Office)**you will enable the Organisation realise its various objectives with your sound experience and capabilities.

Main responsibilities

1. Operations
- Consolidate project and programme portfolio information in collaboration with business managers, providing analysis to support strategic decision-making.
- Monitor portfolio rollout, delivering regular updates, dashboards, key performance indicators, and follow-up actions to drive progress.
- Support the Head of Strategic Development in organising PPMO meetings and facilitating the decision-making process, including meeting coordination, agenda preparation, and minute-taking.
- Manage and maintain the IOC’s project management environment (SmartPM Hub/Smartsheet), ensuring its efficient and effective operation.
- Provide monthly portfolio reporting to management, prepare ad hoc reports as required, and support reporting needs for the Plan and Budget Committee.
- Facilitate project prioritisation processes to ensure alignment with strategic goals.

2. Business Ownership
- Serve as the business owner for the IOC’s project management platform, working closely with the Technology and Information department to improve and enhance its functionality.
- Support alignment between the project management platform and the ERP system.
- Support IOC Strategic Development Business Relationship Managers in overseeing programmes and projects, ensuring their alignment with internal procedures.

3. Methodology and Maturity
- Co-facilitate the project management community, including related activities and training initiatives with the Business Relationship Managers
- Continuously refine and enhance PMO processes to improve efficiency and effectiveness.
- Strengthen project management maturity at the IOC by reinforcing best practices, implementing methodologies, and optimising procedures.
- Support onboarding and training efforts to ensure effective use of the IOC’s project management tools.
- Provide ad hoc project management support for key identified projects.

Education; language and IT competences
- Post-graduate diploma (Master) or minimum 3-4 years professional experience as PMO.
- Proven track record in the field of management consultancy or project management office, etc.
- Project management certification (PMI or equivalent)
- Proficient use of project management tooling (Smartsheet would be a strong plus), appetite to learn.
- Proficient use of Power BI visualisation tooling and/or appetite to learn.
- Experience in navigating multicultural environments.
- Fluency in English with excellent oral and written knowledge (French is a plus, but not mandatory).
- Proficient in other Microsoft suite tools (Word, Excel, and PowerPoint).
- Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us - a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities._