Wfp Geneva Office

DEADLINE FOR APPLICATIONS

15 December 2025-23:59-GMT+01:00 Central European Time (Zurich)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:
WHY JOIN WFP?- WFP is a 2020 Nobel Peace Prize Laureate.- WFP offers a highly inclusive, diverse, and multicultural working environment.- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

We are seeking to fill the position of Business Support Assistant G5, based in the WFP Global Office in Geneva, Switzerland.

Please note that this vacancy announcement is being issued internally and externally.

ORGANIZATIONAL CONTEXT

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide. WFP pursues a vision of the world in which every man, woman and child has access at all times to the food needed for an active and healthy life. In Geneva, WFP advances its mandate through strategic engagement with key stakeholders in the multilateral arena, inter alia, permanent missions, the UN funds and programmes based in Geneva, private sector entities, civil society organizations, media and news outlets, and academia, among others.

Under the supervision of the Director, the Business Support Assistant (G5) will ensure the smooth running of daily administrative activities in the WFP Geneva Office.

THE ROLE

The Business Support Assistant will deliver a wide range of business support processes and activities covering coordination, administration, finance, procurement and other support related functions as needed.

In addition, the Business Support Assistant will support with system improvements ensuring a more streamlined and efficient way of working in the areas of general office management, administrative services as well as procurement, inventory management, information management, and facilities management with quality and client-focused mindset.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

- Collate data and prepare basic analysis to assist with the creation of reports to contribute to efficient management of resources.- Process routine actions related to procurement, finance, human resources, and other relevant areas, contributing to the effective and timely recording of data in corporate systems.- Manage and maintain physical and digital records in accordance with established procedures to ensure swift and easy data access as required.- Be the first point of contact for internal queries, providing timely and accurate responses to facilitate efficient and effective resolution of daily issues.- Provide inputs and suggest improvements to procedures and practices to support continuous enhancement of services provided.-
- Provide administrative support for the preparation of inter-agency initiatives as part of UN Reform to achieve cost savings and enhancement of service quality.- Liaise with other functions and third-party contractors to enable efficient service delivery.

OTHER POST REQUIREMENTS (details determined by the Post Manager):

- Be the first point of contact for external counterparts, including the front offices of Member States and UN, NGO, and Civil Society partner organizations, providing timely and accurate responses to facilitate efficient and effective resolution of daily issues.- Coordinate the provision of a range of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting and recommending solutions to rectify any major issues, to ensure the provision of a safe and comfortable working environment for WFP staff.- Support finance and budget compliance by monitoring expenditures, verifying payments, and managing petty cash. Prepare financial reports and ensure accurate cost tracking. Assist with vendor claims and procurement procedures