Team Assistant

vor 3 Wochen

Genève, Schweiz FINDERS SA Vollzeit

Team Assistant & Office Coordinator Client: A leading global financial services company with a long-established, boutique front office in Geneva. A vibrant, dynamic, and international environment. A client that Finders know well, allowing us to clearly explain the culture and working environment to any potentially suitable applicant. Position: This is a fantastic Office Assistant opportunity for a calm, well-presented, and poised individual to step into a permanent role as the face of a leading financial services company. Accustomed to working in a corporate, international environment, you will be the first point of contact and play a key role in maintaining a polished and welcoming atmosphere. You'll collaborate with a range of internal and external stakeholders. If you thrive in a fast-paced, dynamic environment with an Anglo-Saxon working style, this could be the role for you Fluency in French is essential. In this highly varied role requiring strong organizational skills, resilience, and a positive attitude, you'll support the Geneva Family Office team by ensuring smooth daily operations and efficient office coordination. Your responsibilities will also include managing office facilities, ordering supplies, and handling front-of-house duties. Key Responsibilities and Duties: Office Support - Provide PA support to Relationship Managers, Directors, and Partners (diary management, calls, expense claims) - Organize internal/external meetings, prepare board packs, and manage filing Facilities - Oversee office repairs and maintenance; liaise with landlords and contractors - Maintain office supplies and ensure printers and canteen stocks remain operational Visitors & Events - Manage reception, organize refreshments, and coordinate visitor arrangements - Assist in organizing internal and external events Travel - Arrange travel and process expense claims for senior team members Anti-Money Laundering (AML) - Assist with AML compliance, document updates, and risk assessments Building Access - Manage office access cards and keys, and track reallocations Profile: - Bilingual in English and French - Proficient in the MS Office Suite - Minimum 4+ years' experience as a Team Assistant or Office Coordinator in a similar front-facing role - Ideally experienced as the face of a Family Office or similar environment, with regular exposure to VIP clients (internal and external) - Background in one of the following: Family Office, Asset Management, Private Banking, or 5-star Hospitality (experience in facilities management is a plus) - Highly organized, discreet, proactive, and detail-oriented, with the ability to remain calm under pressure - Excellent personal presentation - Resilient and a team player, able to manage tasks independently with minimal supervision - Already based in the Geneva region or Suisse-Romande, holding a valid Swiss work permit (frontalier applicants also accepted) Why Apply? This is a rare opportunity to join a prestigious, growing, long-established Family Office, in a dynamic, multi-cultural setting. You'll work closely with a highly professional close-knit team, building on your experience and gaining exposure to a refined, and fast-paced environment. . jid18c4dacafr jit1042afr jpiy25afr

  • Team Assistant at 50%

    vor 3 Wochen

    Genève, Schweiz Page Group Switzerland Vollzeit

    Our client is a fast-growing Geneva-based startup committed to innovation and excellence. We are looking for a proactive and organized Administrative Assistant to join our team and provide essential support for their daily operations at 50%. Team Assistant at 50%Our client is a small IT company. Missions Invoicing & PaymentsIssue invoices and ensure timely...

  • Team Assistant at 50%

    vor 3 Wochen

    Genève, Schweiz Page Group Switzerland Vollzeit

    Our client is a fast-growing Geneva-based startup committed to innovation and excellence. We are looking for a proactive and organized Administrative Assistant to join our team and provide essential support for their daily operations at 50%. Team Assistant at 50% Our client is a small IT company. Missions - Invoicing & Payments - Issue invoices and ensure...

  • Team Assistant for 6 months

    vor 3 Wochen

    Genève, Schweiz Page Group Switzerland Vollzeit

    We are looking for a Team Assistant to provide administrative and coordination support to Membership and Affiliates activities, including events, programmes, and stakeholder engagement, ensuring smooth operations during a peak period of 6 months. Team Assistant for 6 monthsOur client is an international company. Missions Assist with routine administrative...

  • Team Assistant

    vor 3 Wochen

    Genève, Schweiz FINDERS SA Vollzeit

    Team Assistant & Office CoordinatorClient: A leading global financial services company with a long-established, boutique front office in Geneva. A vibrant, dynamic, and international environment. A client that Finders know well, allowing us to clearly explain the culture and working environment to any potentially suitable applicant.Position: This is a...

  • Team Assistant for 6 months

    vor 3 Wochen

    Genève, Schweiz Page Group Switzerland Vollzeit

    We are looking for a Team Assistant to provide administrative and coordination support to Membership and Affiliates activities, including events, programmes, and stakeholder engagement, ensuring smooth operations during a peak period of 6 months. Team Assistant for 6 months Our client is an international company. Missions - Assist with routine administrative...

  • Administrative Assistante

    vor 3 Wochen

    Genève, Schweiz Page Group Switzerland Vollzeit

    We are seeking an experienced and organized Administrative Assistant/ office Assistant to join a prestigious Finance company. This permanent role is based in GENEVA and requires someone with strong administrative skills and attention to detail. Administrative Assistante / Office Manager - 100% Our client is a well-established company. As a small-sized...

  • Administrative Assistante

    vor 3 Wochen

    Genève, Schweiz Page Group Switzerland Vollzeit

    We are seeking an experienced and organized Administrative Assistant/ office Assistant to join a prestigious Finance company. This permanent role is based in GENEVA and requires someone with strong administrative skills and attention to detail.Administrative Assistante / Office Manager - 100%Our client is a well-established company. As a small-sized...

  • Legal Administrative Assistant

    vor 4 Wochen

    Genève, Schweiz LKK Arbitrage SA Vollzeit

    LKK is a leading Geneva-based law firm specializing in international arbitration and dispute resolution. Its members act as arbitrators, counsel or experts in international and domestic commercial, investment and sports disputes. Legal Administrative Assistant For a long term position, we are looking for an experienced Legal Administrative Assistant, who...

  • Legal Administrative Assistant

    vor 4 Wochen

    Genève, Schweiz LKK Arbitrage SA Vollzeit

    LKK is a leading Geneva-based law firm specializing in international arbitration and dispute resolution. Its members act as arbitrators, counsel or experts in international and domestic commercial, investment and sports disputes. Legal Administrative Assistant For a long term position, we are looking for an experienced Legal Administrative Assistant, who...

  • Departmental Assistant

    vor 1 Woche

    Genève, Schweiz TotalEnergies Vollzeit

    Pays - Suisse - Ville - GENEVE - Lieu de travail - GENEVE-WTC1(CHE) - Société employeur - TotalEnergies Gas & Power Ltd - Domaine - Assistance / Secrétariat - Type de contrat - CDI - Expérience - Moins de 3 ans **Contexte et environnement***: The role operates within the Trading Administration team servicing a fast paced open plan energy trading...