Executive Assistant

vor 1 Woche

Geneve, Schweiz Lombard Odier & Cie Vollzeit

A career at the Lombard Odier Group is something to be proud of. Our mission is to protect and grow our clients’ wealth - but not by any means necessary. Sustainability is at the heart of everything we do and we treat our clients’ wealth as if it were our own. We protect our clients’ assets for the long-term using expertise and innovation, all underpinned by our Rethink Everything philosophy. Our colleagues are the foundation of our success. We employ people at different life stages, from graduates to executive level leaders. The one thing they all have in common is that they seek to challenge the status quo, are imaginative and have the ability to offer a fresh perspective.

Executive Assistant

YOUR MISSION:

- To assist the Group Chief Compliance Officer (GCCO) in the daily activities; to manage the planning and agenda and to organize meetings and travels (visa, flights, hotels, transfers, building access, visitor offices, meetings and handling expenses); not only when in Geneva but also while travelling and while the GCCO is in Zurich;
- To organize meetings and welcome participants/ visitors (logistics, invitations);
- To organize and coordinate internal and external information, often confidential or secret, related to the operation of the structure;
- To collect documents/inputs/briefings for meetings formal and informal;
- To write correspondence in French and English; to manage messaging and filing;
- To organize seminars, offsites, town halls and other not recurring events for the compliance organization. To act as secretary for compliance management meetings, take minutes and actions and follow up and tracking according to timelines;
- To be the SPOC for all new joiners in the organization: organize arrival, access rights, logistics and welcome, acting as liaison with HR;
- Act as deputy in some IT tools and perform tasks on behalf of GCCO; tracking of working and vacation time balances of the organization on a monthly basis;
- To support the whole compliance organizations where possible and necessary.

DESIRED PROFILE:

- Methodical, synthetic and analytical mind (quick understanding of the problem, ability to absorb a lot of information, to make connections between files and to identify important elements);
- Excellent command of French and English;
- Good presentation, ability to interact with people at all hierarchical levels;
- Discretion, sense of confidentiality, team spirit and customer service;
- Precise, autonomous, flexible and responsible;
- Perfect knowledge of computer tools and communication methods;
- Ability to perform multiple tasks at once, stress resistance;
- Quick thinker and willing to contribute to own and organization’s growth. Think ahead: anticipate needs and proactively address them;
- Resident in Switzerland or willing to relocate to Switzerland.

réf. : XPFM

If you recognise yourself in this description, then please do apply. We look forward to hearing from you.

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