Executive Assistant Global Fortune 500 Company

**We assist our client, a global Fortune 500 company, in finding an ambitious Executive Assistant to join their exciting, inspiring, and super-fast-paced team. You are at the heart of business operations and activities, an ambassador of the company’s culture, and responsible for providing excellent administrative and operational support to two leadership team members. The HQ is based in Zurich, and a hybrid work model is being promoted**

**Executive Assistant | Global Fortune 500 Company**:
Our client supports industry leaders by engineering their products into reality, boosting their performance, and accelerating innovation within the context of human resources. The company's core is a multicultural group of top-notch talents who support one another in forming a dynamic, diverse community of thinkers and doers united by a passion for technology and digital transformation.

There is so much to love about working there - from the passion for technology and culture of innovation to their enhanced career and development opportunities. You will become part of a dynamic company and have the chance to advance your career in an exceptional setting. The people you will be working with are intelligent and passionate with interdisciplinary competencies, and they assist their customers in playing a pioneering role in digital transformation and future technologies. While the company is well-settled and successful, the team-oriented environment still has lively energy similar to a start-up - and not one day will pass without change.

**What you will be doing**
- Managing dynamic calendars of the **Group SVP Human Resources** and the **Group SVP Marketing & Communications**, ensuring all appointments are scheduled based on business priorities, compiling documents for meetings and projects, acting as a gatekeeper with a helicopter view, and creating win-win situations for all stakeholders.
- Arranging travel (visa, logistics) and processing associated expense reports.
- Organizing events, workshops, off-sites, conferences, and town halls.
- Supporting your line managers in their daily activities to ensure project deadlines are met while maintaining the highest quality standard.
- Following up on sensitive or confidential concerns, determining an appropriate course of action/response.
- Coordinating executives' outreach and external relations efforts; serving as the administrative liaison to other departments and the board, providing a bridge for smooth communication; maintaining credibility and support.
- Helping drive the company’s culture and connection - you will actively contribute to the group integration phase.
- Improving administration processes and procedures; collaborating with teams across global offices.

**Your Education, Skills, and Abilities**
First and foremost, we are looking for the right mix of service-oriented attitude and results-driven aptitude. You prioritize tasks in an evolving environment and learn quickly on the job, with a sure instinct when to take charge. As a thoughtful thinker, you are always three steps ahead of the game and feel comfortable in a setting where change is constant, with the agility to maneuver through. No less important is that you bring an upbeat spirit, passion, and energy. Additional qualities we are looking for?
- A commercial or bachelor’s degree, ideally combined with further training, e.g., project/event management combined with several years of experience in a supporting role, non-technical project management, or corporate event planning.
- Your CV reflects that you have collaborated with different organizational levels and planned complex travel across different time zones.
- Business fluency in English (C1 or C2); German and French language skills are considered a plus.
- Highly skilled in MS Office and collaboration platforms (Teams, Zoom) and other business productivity tools.
- Ability to communicate effectively with senior executives and employees across the team and company.
- Organized, **resilient**, and very flexible; skilled in quickly adapting to new circumstances as they arise.
- Excellent collaborative style with a **can-do attitude**; you are a team player who builds effective working relationships - this is a key component to creating work happiness.
- High EQ and a quick grasp: Ability to read people and understand unspoken needs. You know exactly when to push through and when to hold back. You understand assignments and complete them with mínimal follow-up from the executives.
- Super friendly, approachable, and professional demeanor coupled with high integrity and ability to handle confidential and sensitive information with discretion

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**Fortune 500»