Executive Assistant

vor 1 Woche

Zürich, Schweiz Cradle Vollzeit

**This is Cradle**:
Machine learning is revolutionising this space, by enabling high-fidelity protein models. At Cradle, we offer a software platform for AI-guided discovery and optimization of proteins, so that biologists can design proteins faster and at scale. We are already used by clients across pharma, biotech, agritech, foodtech, and academia.

We're an experienced team of roughly 60 people. We've built many successful products before and have enough funding for multiple years of runway. We are distributed across two main locations, Zurich and Amsterdam, and are focused on building the best possible team culture.

We offer our employees a very competitive salary, a generous equity stake (for full time employees) in the company and a wide range of benefits and career progression opportunities.

**Your role**:
Please note that this is a fixed-term contract role which will fill in for 9 months while one of our team members is on parental leave.

**Your responsibilities**:

- Calendar Management: Manage calendars, schedule meetings, and coordinate appointments.
- Meeting Preparation: Ensure meetings are well-prepared and run smoothly.
- Cross-functional coordination: Ensure smooth information flow between the CEO and internal/external stakeholders. Summarize updates, track decisions, and maintain alignment across teams
- Travel Coordination**: Manage business trips, book travel and accommodations.
- Task Management: Record tasks, prioritize work, and follow up.
- Administrative Support: Manage expenses and other administrative tasks.
- Review Preparation: Collaborate with the team to prepare business, operations, product, and engineering reviews.
- Personal Assistance: Coordinate personal tasks and appointments for the CEO.

**Your qualifications***:
**Need to haves**:

- A university degree in a relevant field (e.g., business administration, management, engineering) or equivalent experience.
- At least 3 years of experience supporting senior executives in fast paced environments (e.g., growth startups, demanding C-level roles).
- Proven ability to handle multiple tasks simultaneously, prioritize effectively, and work with focus.
- Excellent organizational skills with meticulous attention to detail.
- Full fluency in English with strong written and verbal communication skills, capable of independently communicating with C-level executives.
- Proficiency in office productivity software (Google Suite, Microsoft Office).
- High level of discretion and the ability to handle sensitive and confidential information.
- Demonstrated initiative and a proactive, self-motivated approach to work.

**Nice to haves**:

- Multilingual Proficiency: Working proficiency in additional languages, particularly German and/or Dutch.
- Industry Experience: Previous experience working in a biotech or engineering environment, with an understanding of industry-specific challenges and requirements.
- Data Analysis Proficiency: Some skills in data analysis, including proficiency in data visualization tools (e.g., Tableau, Power BI) and statistical software.
- Technical Savvy: Strong technical skills, including familiarity with CRM systems (e.g., Salesforce), project management tools (e.g., Asana, Trello), and other relevant software.

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