Executive Assistant to The Vp Operations

Are you an exceptional, self-motivated, and versatile Executive Assistant that’s ready for a new challenge? Are you ready to be part of the foundation for a new Fortive operating company? If so, we’re looking for your energy and creativity to help us ‘stand up’ Fortive/ASP.

You’ll use your excellent problem solving and judgment skills, as well as your ability to plan, to handle multiple concurrent requests appropriately and manage time effectively. This exciting home-based role requires you to possess an attention to detail, the ability to meet tight deadlines, great organizational skills, and integrity/professionalism in handling confidential information. You must also demonstrate the ability to accommodate flexible work schedule, based on the needs of management and the department.

Please note this is 50% work time role

**Here’s where you’ll demonstrate your competencies**:

- Maximize Executive's efficiency and priorities including booking appointments, managing to-do and maintaining frequently changing calendar through Outlook. Make sure the executive's day is organized and productive.
- Coordinate all aspects of executive level appointments, meetings, receptions and conference calls, including booking of rooms, ordering of food, disseminating of materials, working with other administrative staff, etc.
- Book and/or coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, and tours, etc.).
- Prepare Executive for meetings by clarifying purpose of each meeting, prepare agenda, pull background materials and prepare briefing documents. Following meetings, help coordinate additional administrative support whenever necessary, conduct follow-up tasks or activities, and ensure timely completion of commitments made.
- Create and/or assist with the creation and modification of presentation materials, spreadsheets, and other various documents using Power Point or other software programs.
- Serve as gatekeeper of the Executive's time, schedules, and information while maintaining a courteous manner.
- Prepare, reconcile, and track expense reports.
- Partner with the Executive team and other Executive Assistants to create a seamless support environment.

Qualifications - External

**Here’s what we’ll need from you**:

- 5+ years of previous experience supporting senior executives.
- Associate or Bachelor’s degree preferred.
- Proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, and SharePoint
- Strong project management skills. Detailed planning, time management, and organizational skills
- Exceptional written, verbal and interpersonal communication skills.
- Time management - You understand and meet deadlines and time sensitive issues in a fast-paced environment
- Interpersonal skills - You’re a relationship builder - with the assistant community as well as with internal/external leaders and other team members
- Professionalism - You maintain confidentiality and act with discretion and a high degree of maturity with senior leadership
- Adaptability - You learn quickly an adopt new technologies. You can also change direction as needed and perform with unanticipated interruptions or pressures.
- Collaboration - People describe you as a team player; willing to jump in and do the work needing to be done.

Fortive is a global family of more than 20 industry-leading industrial growth and technology companies, united by a shared purpose: to make the world stronger, safer, and more effective by providing essential technology for the people who accelerate progress. Here, you get the excitement of a “startup” with the stability and predictability of an organization strongly grounded in its roots and with a proven track record of growth. There’s no limit to what you can learn, or the impact you can make: for you, for us, for growth. Come join our team at Advanced Sterilization Products (ASP) and be part of a global leader in infection prevention solutions for the healthcare industry. With advanced products, technologies, and workflows for medical sterilization and disinfection, ASP is dedicated to defending the lives of patients, families, healthcare workers, providers, and communities. Add your talent to our extraordinary team and help us in our mission to make healthcare safer for everyone. ASP is based in Irvine, California with core sites in Everett, Washington and Schaffhausen, Switzerland plus many more offices around the world.