Facilities Manager Zurich

AMBITIOUS?
- BRIGHT?
- RIGHT?
- GAM is one of the world’s leading independent, pure-play asset managers. We provide differentiated active investment solutions and products for institutions, financial intermediaries and private investors.
- Our core investment business is complemented by private labelling services, which include fund administration and other support services to third-party institutions. Together we share a common set of values rooted in teamwork, integrity, entrepreneurial flair and professional excellence.
- Our employees are our most valuable asset. Being able to offer an attractive work environment where talented minds from various backgrounds are keen to work is key to the long-term success of our company. We firmly believe in the importance of maintaining the open culture of a small company, aiming to avoid bureaucracy and encouraging a flexible, accessible and hands-on working style across the Group. In turn, our people reward us with their loyalty.

Function:
Corporate Services

Department:
Corporate Services - Procurement

Purpose

The Facilities Management team are responsible for managing GAM’s global offices, including employee work spaces, client hospitality, and many other services provided within the business.

Main Duties & Responsibilities- To act as the focal point for the Facilities team in Zurich, providing leadership and direction to all members of the Facilities team- To act as the primary point of contact for both internal and external stakeholders- To ensure the effective allocation of resources (both in-house and outsourced) to ensure the delivery of consistently high levels of service- Budget responsibility for the Zurich Facilities cost center; monitoring expenditure, preparing and updating financial forecasts.- To ensure that sustainability factors are taken into account in all applicable Facilities activity

Facilities Management tasks- To establish good working relationships with GAM’s landlords and their agents- To manage the GAM office environment through the use of the Building Management System and GAM’s maintenance contractor- To manage the GAM access control system, including the issue and deletion of staff passes- To oversee office space planning, ensuring floor plans are kept fully up to date- To lead and coordinate all moves and changes, closely liaising with IT- To be responsible for updating and circulating the Facilities department‘s Business Continuity Plan, ensuring continuity of FM services regardless of adverse external influences- To manage the allocation and administration of staff car parking and staff lockers- To assist with the induction of all new GAM employees, specifically Health & Safety and evacuation procedures- To ensure 24/7 call out support is available for the Zurich office- To manage and lead the Reception team, including responsibility for their performance, training and development.- To oversee all in-house hospitality and catering requirements- To manage switchboard services to ensure the highest possible service levels at all times- To undertake and manage as required the tender of all outsourced FM related service and supply contracts- To undertake regular review meetings with all outsourced suppliers to ensure supplier performance meets pre-agreed service levels and remains cost efficient.- To manage and procure non-professional insurance cover- To oversee local travel management, including hotels, taxis and flights- To oversee archiving services- To oversee all cleaning and janitorial services- To oversee the procurement and distribution of stationery- To manage an efficient and cost effective courier and postal service

**Requirements**:
- At least 3 years in a Facilities Management role, with proven experience in managing all aspects of a Site and FM services delivery in a demanding and hybrid work environment- Prior knowledge of Health & Safety requirements- Project Management exposure/experience- Fluency in English and German- Educated to degree level or equivalent

Personal Attributes- Able to work with all levels of management and stakeholders- Self-motivated and able to use initiative- Excellent verbal and written communication skills- Strong interpersonal skills- Commercial focus and financial acumen- Flexible and a hands-on attitude

**Benefits**:
GAM offers a comprehensive range of benefits and performance-based compensation, along with a variety of lifestyle and family benefits to promote well-being in and out of the workplace. These benefits vary according to local market conditions. Please contact the local Human Resources team for further details.

Employing Company/ies:
GAM Investment Management (Switzerland) AG

Reporting to:
Head of Procurement

Contract:
Permanent