Executive Assistant

Who are we? Johnson & Johnson is currently seeking an Executive Assistant (d/f/m) Vice President - EMEA Cardiovascular Location: Zug, Switzerland - Primary based is Switzerland but open to other EMEA locations near to a J&J MedTech office. Purpose of the role The Senior Assistant coordinates the administration of the CSS EMEA Marketing teams within Johnson & Johnson MedTech. In this role, you work closely with the Regional Vice President and their Leadership Team in maintaining coordination between different parts of the organization. You articulate all internal communication channels towards our MedTech organization. Finally, this role is essential in maintaining a central point of contact with a series of external companies and stakeholders. In this role you are the linking pin for administrative support across the organization. You work closely with the LT on topics which include local onboarding, organizing meetings and events, organizational communication, and further administrative support. To succeed in this role you are results oriented, structured, and pro-active. You will report directly to the VP and are able to significantly impact the way we do business in Johnson & Johnson MedTech. What to expect - Principal **Responsibilities**: - Administer internal meetings - Sales meetings, sales represented meetings (workshops, trainings) and MD meetings: minutes and logistics. - Advertising - PO handling, coordinate and contact with supplier, coordinate with marketing group - Internal digital newsletters including video (franchise and MD) - Coordinate, write and execute internal communication for relevant stakeholders - Make sure service levels to external and internal stakeholders are kept as high level. - Balance workload within the team and act if tasks need to be re-distributed. - Copy approvals for new material - copy review process, coordinate with agency - Administrate transportation of marketing related material - Coordinate PO’s: Create and manage PO’s, coordinate debt collections - New-hire onboarding - Functional onboarding (lap-top, phone etc) and other sales material. - Manage VP’s calendar and set up meetings - Make travel and accommodation arrangements - Administrative support for MedTech projects - Act as the point of contact among LT members, employees, and other external partners - Manage complex office administrative work requiring the use of independent judgment and initiative **Qualifications**: Who are we looking for? Education & Experience that will help you to succeed in the role: - 4 years’ experience in administrative role reporting directly to upper management - Bachelor’s degree in office management or equivalent is a plus - Fluency in English - Excellent working knowledge of MS Office: Outlook, Word, Excel and PowerPoint - Comfortable in using all latest digital tools such as Microsoft Teams and Zoom - Prior experience with expenses & travel processing platforms is a plus - Good aptitude for learning to use new systems - Customer focus for both internal and external customers. Ability to develop close relationships with customers and colleagues at all levels. - Integrity and Credo-based Actions - The ability to build trust. The willingness to put the Credo top of mind for all decisions. - Process and project management skills. Provision of timely agreed material to the stakeholders. - Well structured, focused & setting clear priorities. - Results and Performance Driven - The ability to deliver business results and solutions and keep the focus on driving customer value. - The willingness to assume personal ownership and accountability. - Collaboration and Teaming - The ability to work well across functions and groups and to build effective teams. - The willingness to put interests of enterprise above own. Skills and Abilities - Positive drive, can do attitude - High work ethics and confidentiality - Excellent organizational skills and ability to effectively manage different priorities - Ability to exercise high level discretion and judgement - Proactive, enthusiastic, curious, flexible - Service oriented - Accuracy and attention to detail - Excellent verbal and written communication skills in English - Empathy in planning and ability to think ahead in a logical, sequential way - Ability to work on own initiative and as a member of a team - Strong interpersonal skills What type of mark will YOU make? Diversity, Equity & Inclusion at Johnson & Johnson means "YOU belong" For more than 130 years, diversity, equity & inclusion have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo. We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences. That is why we are work