Global Meeting Planning Manager

Global Meeting Planning Manager

Location: Zurich, Switzerland

**The Future Begins Here**

**People First** - At Takeda we are dedicated to improving the health and well-being of all people and bringing them the hope of a brighter future.

It is our passion that transforms every job into meaningful action. Our people are the heart of Takeda.

At Takeda, we earn the trust of society and our customers through our values of **Takeda-ism: Integrity, Fairness, Honesty, Perseverance. **We incorporate these values in everything we do. They represent who we are and how we act. They help us make decisions that we can be proud of today and in the future.

**The Opportunity**

As our Global Meeting Planning Manager, you will provide a high level of strategic, consultative meeting planning expertise for all aspects of the global meeting planning relationships required by Takeda Pharmaceutical Company including the program management, planning, budget, third party relationships, meeting execution and program close-out tasks.

You will be required to guide management at all levels to complete necessary objectives related to congresses, meetings and travel.

Independently supervise and manage vendors and temporary staff to complete tasks related to project.

And act as the full-service planner or use third parties to meet the business needs.

**Responsibilities**:

- Independently provide consultative guidance to US and Global based clients to define, develop, execute and manage congress and meeting strategy to achieve meeting goals and expectations.
- Provides meeting leadership and recommends/advises client of all meeting required venue, logistics and ancillary services to ensure a successful outcome including but not limited to, audio-visual, booth builder and presentation management, attendance management, cost proposals, budget reconciliations, timelines, program evaluations and follow-up.
- Develops, manages and monitors detailed meeting budgets, control documents and financial data reports/analysis.
- Manages post-event activities that include invoice management and program assessment from the event delivery perspective.
- Ability to be self-directed and work independently
- Accountable for risk management associated with ensuring all aspects of meeting logistics are in compliance with Takeda corporate policies
- Act as Project manager to lead core and cross functional meetings within Takeda
- Provides meeting planning best practice training for administrative assistants responsible for planning and coordinating travel and local meetings.
- Support special projects to support the overall corporate strategy, as requested.

**Core Elements related to this role**:

- Adapts meeting support strategy to meet unique requirements in a multi-national meeting environment specific to cultural diversity**,** varying currencies, fluctuating political climates, language barriers and time zone differences.
- Independently supervise and manage vendors and temporary staff to complete tasks related to project. This position may act as the full-service planner or use third parties to meet the business needs.
- Highly organized with the ability to manage ongoing conflicting workload demands of both planned and short lead time requests in a fast-paced environment
- Managing multiple global congresses and meetings of significant complexity.

**Required Skills and Qualifications**:

- Bachelor’s degree with a minimum of 5 years of progressively responsible professional meeting planning experience in a corporate and/or service provider environment or 11 years of progressively responsible meeting planning experience in a corporate or consulting environment
- Experience in: congresses planning, program management, planning, detailed program budgets, third party relationships, meeting execution, contract negotiations, and risk management
- 3 years International Meeting Planning experience. Must include experience and interaction with multi-national stakeholders and attendees.

**Preferred**:

- Pharmaceutical meeting planning experience highly desirable.
- Multi-lingual preferred
- Advanced Proficiency in Cvent Enterprise and Meetings Management Technology

**Additional information**:
**Physical Demands**: Ability to lift to 10kg boxes and be able to be on your feet for long periods of time

**Travel Requirements**: 30% - 40% overnight travel including international destinations; must be able to work flexible hours including occasionally weekends and evenings. Ability to drive or fly to various meetings

**What Takeda can offer you**

No investment we make pays greater dividends than taking good care of our people. We offer you:

- A meaningful career, grounded in our values.
- Continuous professional growth and global careers
- A diverse and inclusive network of colleagues
- Flexible work environment, including hybrid working
- A collaborative culture encouraging an entrepreneurial spirit and agile thinking
- A comprehensive salary and