Part-Time Administrative Coordinator

Vor 7 Tagen


Zürich, Zürich, Schweiz Jura Pentium AG Teilzeit
About the Role

We are seeking a dynamic and highly organized Receptionist / Office Coordinator to join our team on a part-time basis. This role is pivotal in ensuring the smooth operation of our office, providing essential support across various administrative and facility-related functions. The ideal candidate will possess excellent communication skills, a proactive attitude, and strong attention to detail.

Key Responsibilities
  • Managing office processes and procedures to ensure organizational effectiveness and efficiency
  • Taking over general administrative tasks that arise in daily business
  • Coordinating with vendors and service providers as needed
  • Maintaining up to date records and files ensuring adherence to regulatory and compliance standards
  • Planning and organizing office activities and events, including sub-leasers bookings, and social gatherings
  • Professional greeting and support of incoming guests and suppliers at the reception, as well as processing inquiries by telephone
  • Responsible for daily mail processing, including distribution of incoming mail and processing of outgoing mail
  • Address facility-related issues, coordinate with service providers, and liaise with the landlord when applicable.
  • Organization and management of office supplies, regular checking of inventory as well as determination of requirements and reordering
  • Receiving and solution-oriented processing of employees inquiries and feedback to ensure high levels of satisfaction
  • Supporting the company teams with administrative and organizational tasks to ensure smooth operations in everyday office life
  • Address sub-leasers' office/building-related inquiries and concerns.
 Qualifications
  • Strong written and verbal communication skills
  • Excellent organizational and time management skills
  • Great customer service and interpersonal skills
  • Friendly, service-oriented personality
  • No attention to detail
  • Problem-solving and basic troubleshooting skills
  • Proficiency with common word processing and spreadsheet software
  • Comfortable in a fast-paced environment
Working Conditions :
  • Part-time position.
  • Office-based role requiring physical presence for front desk and office tasks.
Languages :
  • English: Fluent
  • German: An advantage.
jid506156ea jit0312a jiy25a

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