Part-Time Administrative Coordinator
Vor 7 Tagen
We are seeking a dynamic and highly organized Receptionist / Office Coordinator to join our team on a part-time basis. This role is pivotal in ensuring the smooth operation of our office, providing essential support across various administrative and facility-related functions. The ideal candidate will possess excellent communication skills, a proactive attitude, and strong attention to detail.
Key Responsibilities- Managing office processes and procedures to ensure organizational effectiveness and efficiency
- Taking over general administrative tasks that arise in daily business
- Coordinating with vendors and service providers as needed
- Maintaining up to date records and files ensuring adherence to regulatory and compliance standards
- Planning and organizing office activities and events, including sub-leasers bookings, and social gatherings
- Professional greeting and support of incoming guests and suppliers at the reception, as well as processing inquiries by telephone
- Responsible for daily mail processing, including distribution of incoming mail and processing of outgoing mail
- Address facility-related issues, coordinate with service providers, and liaise with the landlord when applicable.
- Organization and management of office supplies, regular checking of inventory as well as determination of requirements and reordering
- Receiving and solution-oriented processing of employees inquiries and feedback to ensure high levels of satisfaction
- Supporting the company teams with administrative and organizational tasks to ensure smooth operations in everyday office life
- Address sub-leasers' office/building-related inquiries and concerns.
- Strong written and verbal communication skills
- Excellent organizational and time management skills
- Great customer service and interpersonal skills
- Friendly, service-oriented personality
- No attention to detail
- Problem-solving and basic troubleshooting skills
- Proficiency with common word processing and spreadsheet software
- Comfortable in a fast-paced environment
- Part-time position.
- Office-based role requiring physical presence for front desk and office tasks.
- English: Fluent
- German: An advantage.
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