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Workplace Services Coordinator- Europe, MENA
vor 2 Wochen
BeiGene, Ltd. has proposed to change its name to BeOne Medicines Ltd. The new name is subject to shareholder approval and, once approved, use of the name will be phased in over 2025. There may be instances where "BeiGene" or "BeOne" are used to describe the company during this transition period. BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
General Description:
The Senior Workplace Services (WPS) Coordinator will support the Director, Workplace Services – Europe, MENA and New Markets in ensuring the smooth and customer orientated office operations in the Basel office.
Essential Functions of the job:
Basel Office Administration
Assist the WPS coordinator in overseeing and managing the administration of the Basel office to ensure smooth operations. Ensure WPS business continuity in unforeseen situations (e.g. sickness, VP visits, high volume events) Assist the WPS Senior Office Coordinator for Europe, MENA, and New Markets in the management of Facilities operations and maintenance of the Basel office, ensuring responsiveness to facility needs. Deputy for Senior Office Coordinator for Europe, MENA, and New Markets Provide HR assistance with F2F terminations. Intervene in and deescalate high-energy or hostile situations, employing advanced de-escalation techniques. Responsible for updating the regional WPS Beep page with accurate and relevant information. Initiate regular reviews of content to ensure content is up to date Assist book and plan office spaces for events Contact office vendors to setup meetings, arrange maintenance, etc. Manages Building Management System Overseeing technical office requirements and maintenance (e.g. HVAC, water supply etc) Assisting monthly EHS Safety and Inspections, documenting findings and recommending improvements. Monitor workspace for maintenance/other issuesLobby Ambassador
Answer the door, warmly welcome, and accurately check-in visitors ensuring a positive first impression. Provide site-specific information and directions to enhance visitor experience. Handle incoming and outgoing mail with efficiency, ensuring timely delivery and proper documentation. Effectively manage parking and access control to ensure security and convenience for all staff and visitors. Intervene in and deescalate high-energy or hostile situations. Conduct comprehensive onboarding and orientation of New Hires in Basel office, facilitating a smooth transition into the company culture Monitor and organize office supply inventory, to preventive maintenance schedule for office equipment to minimize downtime.Security
Collaborate closely with the Global Security team regarding security related topics, to share local regulations and support on all security-related topics in Europe Coordinate/lead security support for all on-site BeiGene meeting and events Consult/assist with security recommendations for local/offsite BeiGene functionsQualifications & Requirements:
Bachelor's Degree preferred or equivalent years of experience 3+years prior office, security management and technical maintenance Strong attention to detail Self-motivator Exceptional communication and customer service skills Strong prioritization and organization skills Ability to handle confidential information Ability to multi-taskGlobal Competencies
When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.
Fosters Teamwork Provides and Solicits Honest and Actionable Feedback Self-Awareness Acts Inclusively Demonstrates Initiative Entrepreneurial Mindset Continuous Learning Embraces Change Results-Oriented Analytical Thinking/Data Analysis Financial Excellence Communicates with Clarity