Logistics Coordinator
vor 4 Wochen
About Sotheby's
Sotheby's is a premier global destination for art and luxury.
Our trusted marketplace is supported by a leading technology platform and a network of specialists across 40 countries and 70 categories.
In this role, you will be responsible for the execution of shipping services and compliance documentation activities required for all in/out-bound shipping activities for Sotheby's Switzerland.
Key Responsibilities
- Manage internal and external communication for Shipping, Presale, Postsale, and Client Service requirements.
- Direct communication with clients for various purposes.
- Data inputting and reporting on export figures for Switzerland.
- Filing and preparation of paperwork.
- Follow up on items sent under Temporary Export / Import regulations.
- Liaise with Finance Department concerning VAT refunds for purchased items.
- Communicate and provide Finance Department details related to VAT reporting.
- Maintain constructive relationships with other shipping departments worldwide.
SAP and Invoice Procurement
- Central Purchasing coordinator for the Shipping Department and Operations Geneva.
- Type and produce invoices and shipping quotes for re-billable charges and services.
- Procure invoices in SAP as required.
- Ensure due diligence in security matters.
- Operations during Auctions in Geneva, Travelling exhibitions, and events.
- Provide support for SAP procedures to administrative and shipping departments in EMEA/US.
- Attend training courses as required.
- Ad-hoc project management.
Requirements
- Federal Certificate of Vocational Education and Training (CFC) of Commerce, Forwarding Merchant.
- Spoken and written English and French is a must.
- Proven experience in a position in direct contact with clients.
- Strong knowledge of shipping logistics, including packing solutions, means of transportation, international regulations, and customs.
- Passion for client service with an operationally minded and an appetite for technology.
- Excellent written and verbal communication skills.
- IT literate, familiar with financial databases.
- Team player who brings enthusiasm and energy to the task at hand.
- Able to prioritize workload and solve problems independently.
Candidate Privacy Notice
For the US, click here. For the UK, Hong Kong, France, and Switzerland, click here.
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