Logistics Coordinator

vor 2 Wochen

Genf, Genf, Schweiz Sotheby's Vollzeit
About Sotheby's

Established in 1744, Sotheby's is a renowned leader in the art and luxury market. Our global presence spans 40 countries and 70 categories, offering a diverse range of services including auctions, buy-now channels, and private sales.

We believe in the transformative power of art and culture, and are committed to making our industries more inclusive, sustainable, and collaborative.

Job Description

In this role, you will be responsible for managing export logistics, shipping services, and compliance documentation activities for Sotheby's Switzerland.

  • You will oversee the administrative and operative procedures of the Shipping Department in Geneva;
  • Manage internal and external communication, ensuring seamless interaction with clients, colleagues, and stakeholders;
  • Collaborate with clients on various matters related to Shipping, Presale, Postsale, and Client Service requirements;
  • Input and report data on export figures for Switzerland, providing valuable insights for business growth;
  • Prepare and file necessary paperwork, adhering to international regulations and standards;
  • Liaise with the Finance Department to facilitate VAT refunds and ensure accurate reporting;
  • Maintain effective relationships with other shipping departments worldwide, promoting collaboration and best practices;
  • Conduct quality surveys and maintain shipper contacts, driving continuous improvement and excellence;
SAP and Invoice Procurement

You will serve as the Central Purchasing Coordinator (CPC) for the Shipping Department and Operations Geneva, handling tasks such as:

  • Type and produce invoices and shipping quotes for re-billable charges and services;
  • Procure invoices in SAP as required, ensuring timely and accurate processing;
  • Ensure due diligence in security matters, maintaining the highest standards of integrity;
  • Provide support for SAP procedures to administrative and shipping departments in EMEA/US, fostering knowledge sharing and collaboration;
  • Attend training courses as needed, enhancing your skills and expertise;
  • Undertake ad-hoc project management responsibilities, demonstrating flexibility and adaptability.
Skills and Qualifications

To succeed in this role, you will require:

  • A Federal Certificate of Vocational Education and Training (CFC) in Commerce, Forwarding Merchant, or a related field;
  • Proficiency in spoken and written English and French, with additional languages being an asset;
  • Proven experience in client-facing roles, preferably in shipping, luxury, or auction houses;
  • Strong knowledge of shipping logistics, including packing solutions, transportation modes, international regulations, and customs;
  • A passion for client service, operational efficiency, and technology adoption;
  • Excellent written and verbal communication skills, with the ability to articulate complex ideas effectively;
  • IT literacy, familiarity with financial databases, and a willingness to learn new systems quickly;
  • A team-oriented mindset, bringing enthusiasm and energy to your work;
  • The ability to prioritize workload, solve problems independently, and maintain resilience in the face of challenges.
Estimated Salary Range: CHF 60,000 - CHF 80,000 per annumLanguage: English

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