Aktuelle Jobs im Zusammenhang mit Executive Assistant to CEO - Basel, Basel-Stadt - Gemeinde Ettingen

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Executive Assistant to CEO

vor 1 Woche

Basel, Basel-Stadt, Schweiz Gemeinde Ettingen Vollzeit

Job Overview

We are seeking a highly skilled and experienced executive assistant to support our CEO in Ettingen. As the right-hand person, you will be responsible for managing complex tasks, coordinating meetings, and maintaining the daily operations of the CEO office.

Your role will involve handling confidential and sensitive matters with discretion, preparing documents, reports, and presentations, and ensuring seamless team coverage. You will work closely with other EAs to ensure a smooth workflow and provide exceptional support to the CEO.

Key Responsibilities

  • Manage a dynamic calendar, scheduling meetings and prioritizing tasks to optimize the CEO's time
  • Act as a gatekeeper, triaging communications and ensuring requests are addressed promptly
  • Organize complex global travel arrangements and logistics
  • Coordinate with the CEO's direct reports and stakeholders to track action items and ensure timely follow-ups
  • Prepare and compile documents, reports, and presentations ahead of key meetings
  • Assist with Board reporting by managing document collation and distribution
  • Plan and execute events, workshops, off-sites, leadership meetings, and conferences
  • Reconcile expenses, process vendor invoices, and maintain accurate financial documentation
  • Handle confidential and sensitive matters with professionalism