Project Finance and Administrative Assistant
Vor 6 Tagen
This position is located in the Fundamentals Principles Rights at Work (FUNDAMENTALS) Branch of the Governance and Tripartism Department (GOVERNANCE).
About the RoleThe FUNDAMENTALS Branch carries out development cooperation, research and advocacy functions to assist ILO Member States to respect, promote and realize the fundamental principles and rights at work.
Key Responsibilities- Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.
- Check, review, process and prepare all documentation, including contracts, and ensure correctness and accuracy for financial clearances and payments.
- Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants and counterparts.
- Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules before submitting to the Finance Unit.
- Classify and assign budget codes, verify and process claims for payment, check payment vouchers, prices and claims invoices.
- Provide administrative and financial backstopping support and guidance to project staff and consultants with respect to payments, entitlements, travel claims and other requirements relating to accounts and finance.
- Consult with Finance Unit and project team on rules, regulations and procedures, and inform project staff, partners and consultants of new or revised procedures and practices.
- Prepare recurring reports as scheduled and assist in preparing special reports for donor reporting, for budget preparation, audits or other reasons.
- Calculate and compile cost estimates and participate in budget analysis and forecasts as required.
- Provide support, when necessary, in the preparation and running of project workshops and meetings.
- Completion of secondary school education. Formal training in accounting and/or finance and administrative field would be an asset.
- At least five years of progressively responsible finance and administrative work.
- Excellent knowledge of one working language of the Office (English, French or Spanish), and good working knowledge of another.
The International Labour Organization (ILO) is a specialized agency of the United Nations that brings together governments, employers and workers to promote social and economic justice.
We are committed to creating a diverse and inclusive workplace that reflects the communities we serve.
-
Project Finance and Administrative Assistant
vor 3 Wochen
Genf, Genf, Schweiz International Labour Organization VollzeitJob Title: Project Finance and Administrative AssistantThis position is located in the Fundamentals Principles Rights at Work (FUNDAMENTALS) Branch of the Governance and Tripartism Department (GOVERNANCE).About the RoleThe FUNDAMENTALS Branch carries out development cooperation, research and advocacy functions to assist ILO Member States to respect, promote...
-
Project Finance and Administrative Assistant, G5
vor 1 Monat
Genf, Genf, Schweiz International Labour Organization VollzeitJob Title: Project Finance and Administrative Assistant, G5This position is located in the Fundamentals Principles Rights at Work (FUNDAMENTALS) Branch of the Governance and Tripartism Department (GOVERNANCE).Key Responsibilities:Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements,...
-
Administrative Assistant
vor 3 Wochen
Genf, Genf, Schweiz International Labour Organization VollzeitJob Title: Administrative AssistantThe International Labour Organization (ILO) is seeking a highly skilled and experienced Administrative Assistant to join its team. The successful candidate will provide administrative support to the Secretariat of the Global Coalition for Social Justice, ensuring the smooth operation of the office and facilitating effective...
-
Financial and Administrative Assistant, G5
Vor 4 Tagen
Genf, Genf, Schweiz International Labour Organization VollzeitJob DescriptionThe International Labour Organization (ILO) is seeking a highly skilled Financial and Administrative Assistant, G5 to join its team. The successful candidate will be responsible for providing financial and administrative support to the Fundamentals Principles Rights at Work (FUNDAMENTALS) Branch of the Governance and Tripartism Department...
-
Administrative Assistant
Vor 6 Tagen
Genf, Genf, Schweiz International Labour Organization VollzeitJob Title: Administrative AssistantThe International Labour Organization (ILO) is seeking an experienced Administrative Assistant to support the Global Coalition for Social Justice. The successful candidate will provide administrative support to the Coalition Secretariat, ensuring the smooth operation of the Secretariat and facilitating effective...
-
Paralegal and Administrative Assistant
vor 1 Monat
Genf, Genf, Schweiz Schellenberg Wittmer Vollzeit**Job Summary**Schellenberg Wittmer is seeking a highly skilled Law Clerk Assistant - Paralegal to join our legal team in Geneva. As a key member of our team, you will provide administrative support to our lawyers and contribute to the success of our clients.Key Responsibilities:Support and collaborate with our lawyers on daily duties, including handling...
-
Administrative Coordinator
Vor 5 Tagen
Genf, Genf, Schweiz International Labour Organization VollzeitJob Title: Administrative AssistantAt the International Labour Organization, we are seeking a highly skilled and organized Administrative Assistant to join our team.Job Summary:The successful candidate will provide administrative support to the Secretariat of the Global Coalition for Social Justice, ensuring the smooth operation of the Coalition's...
-
Genf, Genf, Schweiz International Labour Organization VollzeitJob DescriptionAbout the RoleThe International Labour Organization is seeking a highly skilled and experienced Administrative and Financial Specialist to join its Fundamentals Principles Rights at Work (FUNDAMENTALS) Branch of the Governance and Tripartism Department (GOVERNANCE). This is a key role that will provide financial and administrative support to...
-
Finance Assistant
vor 3 Wochen
Genf, Genf, Schweiz WIPO VollzeitJob Title: Finance AssistantWIPO is seeking a highly skilled Finance Assistant to join its team. The successful candidate will be responsible for providing financial support to the Accounts Payable Unit, ensuring the accuracy and efficiency of financial transactions, and maintaining a high level of customer satisfaction.Key Responsibilities:Process financial...
-
Administrative Coordinator
vor 1 Monat
Genf, Genf, Schweiz International Labour Organization VollzeitJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at the International Labour Organization. The successful candidate will provide administrative support to the Secretariat of the Global Coalition for Social Justice, ensuring the smooth operation of the Coalition's activities.Key ResponsibilitiesProvide...
-
Multilingual Administrative Assistant
vor 1 Woche
Genf, Genf, Schweiz HR Talent House SA VollzeitWe are seeking a highly skilled and multilingual Executive Assistant to join our client's dynamic and rapidly growing team.Job Summary:The successful candidate will play a crucial role in supporting the management and daily operations of the company, leveraging their proficiency in multiple languages to facilitate effective communication both internally and...
-
Office Lease and Project Coordinator
vor 1 Monat
Genf, Genf, Schweiz The International Air Transport Association VollzeitAbout the RoleThe International Air Transport Association is seeking a highly skilled and organized individual to join our team as a Global Office Management Assistant. This role will be responsible for supporting office lease and project delivery activities, including procurement, project management support, and financial analysis.Key...
-
Event Management and Administrative Coordinator
vor 2 Wochen
Genf, Genf, Schweiz CERN VollzeitJob Title: Event Management and Administrative AssistantIntroduction:We are seeking a highly skilled administrative assistant to join our dynamic team at CERN. As an Event Management and Administrative Assistant, you will play a crucial role in supporting the project organization and coordination of regional events.Key Responsibilities:Ensure compliance with...
-
Administrative Assistant
vor 3 Wochen
Genf, Genf, Schweiz Entreprise anonyme VollzeitJob DescriptionEntreprise anonyme is seeking a highly skilled and multilingual Administrative Assistant to join our team.The successful candidate will be responsible for providing administrative support, managing IT networks, and creating digital content.Key Responsibilities:IT/network management and troubleshootingMedia monitoring and summarizingSocial...
-
HR Administrative Assistant
vor 3 Wochen
Genf, Genf, Schweiz Michael Page VollzeitHR Administrative AssistantAs an HR Administrative Assistant at Michael Page, you will play a vital role in supporting the HR team in delivering exceptional service to our clients. Your primary responsibility will be to provide administrative support to the HR team, ensuring the smooth operation of HR functions.Key Responsibilities:HR Functions: Assist in...
-
Governance and Finance Associate
vor 2 Wochen
Genf, Genf, Schweiz CyberPeace Institute VollzeitAbout the RoleWe are seeking a highly skilled Governance and Finance Associate to join our team at the CyberPeace Institute. As a key member of our Governance team, you will provide critical support in the day-to-day activities of the team, ensuring the smooth operation of our governance processes.Key ResponsibilitiesSupport the organization of the Executive...
-
Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz Entreprise anonyme VollzeitEntreprise anonyme is seeking a highly skilled and versatile Administrative & IT Assistant to join our team.Key Responsibilities:Manage and troubleshoot IT/network systems to ensure seamless operationsMonitor and summarize media content to provide valuable insightsDevelop and implement digital content creation strategies to engage our audienceProvide...
-
Administrative Assistant
vor 4 Wochen
Genf, Genf, Schweiz Republique et Canton de Geneve VollzeitJob DescriptionAs an Administrative Assistant in the Department of Education, you will play a crucial role in supporting the daily operations of the department. Your primary responsibilities will include:Providing administrative support to the department's management teamCoordinating meetings and eventsPreparing and editing documentsManaging correspondence...
-
Administrative Assistants
vor 3 Wochen
Genf, Genf, Schweiz WTO VollzeitJob DescriptionAdministrative Assistants at the WTO provide critical support to various divisions, ensuring seamless operations. Their key responsibilities include preparing documents, coordinating logistical arrangements for meetings and events, and maintaining accurate filing and correspondence systems.RequirementsCompletion of secondary...
-
Administrative Assistants
vor 2 Wochen
Genf, Genf, Schweiz WTO VollzeitJob DescriptionAdministrative Assistants at the WTO provide critical support to various divisions, ensuring seamless operations. Their key responsibilities include preparing documents, coordinating logistical arrangements for meetings and events, and maintaining accurate filing and correspondence systems.RequirementsCompletion of secondary...
