Project Finance and Administrative Assistant
Vor 6 Tagen
This position is located in the Fundamentals Principles Rights at Work (FUNDAMENTALS) Branch of the Governance and Tripartism Department (GOVERNANCE).
About the RoleThe FUNDAMENTALS Branch carries out development cooperation, research and advocacy functions to assist ILO Member States to respect, promote and realize the fundamental principles and rights at work.
Key Responsibilities- Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.
- Check, review, process and prepare all documentation, including contracts, and ensure correctness and accuracy for financial clearances and payments.
- Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants and counterparts.
- Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules before submitting to the Finance Unit.
- Classify and assign budget codes, verify and process claims for payment, check payment vouchers, prices and claims invoices.
- Provide administrative and financial backstopping support and guidance to project staff and consultants with respect to payments, entitlements, travel claims and other requirements relating to accounts and finance.
- Consult with Finance Unit and project team on rules, regulations and procedures, and inform project staff, partners and consultants of new or revised procedures and practices.
- Prepare recurring reports as scheduled and assist in preparing special reports for donor reporting, for budget preparation, audits or other reasons.
- Calculate and compile cost estimates and participate in budget analysis and forecasts as required.
- Provide support, when necessary, in the preparation and running of project workshops and meetings.
- Completion of secondary school education. Formal training in accounting and/or finance and administrative field would be an asset.
- At least five years of progressively responsible finance and administrative work.
- Excellent knowledge of one working language of the Office (English, French or Spanish), and good working knowledge of another.
The International Labour Organization (ILO) is a specialized agency of the United Nations that brings together governments, employers and workers to promote social and economic justice.
We are committed to creating a diverse and inclusive workplace that reflects the communities we serve.
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