Global Event Coordinator

Vor 6 Tagen


Lausanne, Waadt, Schweiz JobUp Vollzeit
Job Description

We are seeking a highly skilled Global Event Coordinator to join our team at JobUp.

About the Role

The Programme Support Specialist will play a key role in supporting the scientific programme team in organising and managing invitations related to ERS events, including the ERS Congress, seminars, and conferences.

This involves preparing for official meetings, conducting follow-ups, compiling reports, and attending ERS meetings when required. Additional administrative tasks related to event programming and attendance may also be part of the responsibilities.

Key Responsibilities
  • Communication: Assist in communicating with event/session organisers, chairs, and faculty, including confirming participation, sharing relevant information, collecting presentations, and updating internal platforms.
  • Meeting Organisation: Organise, take minutes for, and follow up on internal/external meetings to ensure programme deliverables are met.
  • Event Preparation: Ensure the smooth preparation of relevant materials before events, provide on-site support when necessary, and manage post-event follow-ups, including participant surveys and reporting.
  • Website Management: Maintain and update relevant website pages.
  • Collaboration: Collaborate with colleagues to coordinate logistical needs and organise meetings.
  • Reporting: Prepare statistical reports based on faculty, participant, and content data.
Requirements
  • Administrative Skills: Highly skilled in office administrative support, with proficiency in Microsoft programs (Excel, Word, Outlook, PowerPoint).
  • Language Skills: Excellent verbal and written English skills; knowledge of other languages is an asset.
  • Planning and Organisation: Strong planning and organisational skills, with attention to detail, timelines, regulations, and deadlines.
  • Teamwork: Eager to learn, proactive, a team player, enthusiastic, and capable of working independently.
  • Experience: Experience in delivering small- to medium-sized events in an international environment is an asset.
  • Nationality: Swiss nationality or a valid work permit.
Contract Details

Location: Lausanne

Type: Temporary 100%

Duration: 8 months

Salary: The estimated salary for this position is around $60,000 - $80,000 per year, depending on experience.



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