Administrative Support Professional for Luxury Industry
vor 10 Stunden
Reporting directly to the Managing Director of the Perfume Business Unit, you will be responsible for providing administrative support and managing various tasks.
- Executive Support:
- Maintains the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel arrangements.
- Coordinates agenda and meeting organization.
- Manages travel expense reports.
- Handles internal communications.
- Event Organization:
- Supports the organization of various fairs and events, including the TFWA Conference in Cannes and Internal Sales & Marketing meeting.
- Coordinates logistics for accommodations, transfers, and events.
- Develops and implements strategies for the BVLGARI booth during the conference.
- Schedules interviews with journalists.
- Office Management:
- Organizes internal events for employees, such as Christmas parties and team-building activities.
- Proposes and leads initiatives to improve the work environment within the Parfums Business Unit.
- Ensures office supplies are managed effectively, including inventory control and ordering.
- Provides support for company cars, mobile phones, IT, and HR needs.
- Administrative Tasks:
- Manages client databases and customer information services for perfumes.
- Covers shipments of fragrances and documents via courier and regular mail.
- Liaises with the Business Unit to organize induction meetings for new employees.
- Follows up on legal contracts by sending necessary documents to distributors and retailers for validation and signature.
- Collaborates with the legal department in Rome for specific business unit requests.
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