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Administrative Support Specialist

vor 2 Monaten

Genf, Genf, Schweiz UNOPS Vollzeit
Job Description

**Job Title:** Board Affairs Officer - Event Management and Grant Coordination

**Job Summary:** We are seeking a highly organized and detail-oriented Board Affairs Officer to join our team at UNOPS. The successful candidate will be responsible for coordinating events, managing grants, and providing administrative support to the Board of the Stop TB Partnership.

Key Responsibilities:

  • Coordinate quarterly calls with Board Constituencies for monitoring purposes.
  • Act as Communications Focal Point for Board Delegations, coordinating technical and administrative tasks, including scheduling dates, sharing calendar invites, and setting up regular meetings.
  • Collaborate with the Stop TB Partnership Secretariat and UNOPS in preparation of Terms of Reference (TOR) and recruitment of external consultants.
  • Manage the collection of Declarations of Interest from Board Members, indicating potential conflicts of interest.
  • Ensure resolution of all situations that may arise, while staying within UNOPS policy.
  • Coordinate grant development and progress, ensuring proper implementation and expenditures.
  • Manage grant-related budget lines and monitor budget encumbrances and expenditures.
  • Provide administrative support to the Board, including logistics and contract management.
  • Collect feedback from internal and external partners and reconcile lessons learned to create best practices.

Requirements:

  • First University Degree in Business Administration, Public Administration, or equivalent or relevant disciplines.
  • Minimum of four years of relevant experience in event management, grant management, logistics, or operations' support services in national or international public or corporate organizations.
  • Full working knowledge of English.
  • Knowledge of a second UN or regional working language is an asset.

What We Offer:

  • A competitive salary and benefits package.
  • The opportunity to work with a dynamic and experienced team.
  • The chance to contribute to the success of the Stop TB Partnership and UNOPS.