Administrative Support Specialist

vor 2 Monaten

Genf, Genf, Schweiz International Labour Organization Vollzeit

Job Summary

The International Labour Organization is seeking an experienced Office Support Assistant to join its team. As an Office Support Assistant, you will play a critical role in ensuring the smooth operation of the organization's administrative functions.

Key Responsibilities

  • Provide administrative support to the team, including correspondence, document preparation, and information management.
  • Process and follow up on routine transactions in the organization's enterprise resource planning (ERP) system.
  • Provide logistical and routine administrative support for meetings and other events.
  • Maintain and update information and records management systems, such as filing systems, databases, and other platforms.
  • Perform other relevant duties as assigned.

Requirements

  • Completion of secondary school education.
  • Minimum of four years of relevant experience.
  • Excellent command of French and a working knowledge of a second working language (English, Spanish) of the Organization.
  • Knowledge of general office procedures and ability to work within the applicable rules, regulations, policies, and procedures.
  • Proficient in the use of computer software packages, such as Office 365 (Word, Excel, PowerPoint, Teams).
  • Knowledge of SharePoint or another document management system.
  • Good level of ability to work with an enterprise resource planning (ERP) system.
  • Ability to grasp and work efficiently with office tools, IT software, systems, applications, and web-based platforms.
  • Ability to use a content management system to copy, paste, and format content into a public website page.
  • Ability to draft standard correspondence.
  • Attention to detail in order to identify discrepancies in correspondence.
  • Tact, courtesy, and ability to share information in an appropriate and respectful manner.
  • Ability to work effectively in a multicultural environment and to demonstrate and model gender-responsive, non-discriminatory, and inclusive behavior and attitudes.

Working Conditions

The Office Support Assistant will work in a fast-paced and dynamic environment, providing administrative support to the team. The successful candidate will be able to work effectively in a multicultural environment and demonstrate and model gender-responsive, non-discriminatory, and inclusive behavior and attitudes.

Language

The official language of the International Labour Organization is English, and the working language is French. The successful candidate will be required to have an excellent command of French and a working knowledge of a second working language (English, Spanish) of the Organization.

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