Export Coordinator Specialist

vor 1 Monat


Genf, Genf, Schweiz Sotheby's Vollzeit

This role will oversee export activities in Geneva, supporting wider commitments in Switzerland and the Region. The Export Coordinator will report to the Head of Swiss Operations and work closely with Sotheby's specialists and Expert Liaisons to dynamically prioritize evolving priorities throughout the sales calendar.

The Export Coordinator will be responsible for all conditions checks, pick-ups from clients, item checks, releases, and packing. This multifaceted role requires strong organizational skills and the ability to adapt, with a driving license being a requirement.

Responsibilities:

  • Act as the primary point of contact for Export Coordination
  • Arrange Freeport visits for LLD checks
  • Create POs and handle administrative aspects
  • Invoice procurement to support the export process
  • Organize consignments, shipping, and payment

Wider Departmental and Office Support:

  • Support administrative tasks, including communication with clients and receipting consignments
  • Assist with ad hoc projects as required
  • Take part in the reception rota, greeting clients, and providing general information
  • Organize events for the export department, including sending invitations and catalogues

Inventory Coordination:

  • Ensure Sotheby's inventory is 100% accurate at all times
  • Coordinate biannual physical reconciliations for the Geneva office and offsite storage locations
  • Resolve outstanding inventory exceptions within the required timeframe
  • Coordinate inventory projects for Switzerland and provide European support
  • Manage and support the Registrar function
  • Update and monitor tracking and issue tracking for inbound and outbound items


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