**Administrative Professional**
Vor 3 Tagen
We are seeking a highly skilled and experienced Administrative Professional to join our team at Indivi. As a key member of our operations team, you will play a critical role in ensuring the smooth functioning of our back-office functions.
Key Responsibilities- Manage Company Operations: Oversee the management of our accounting, reporting, payroll, HR, vendor, office, and asset management functions.
- Provide Administrative Support: Offer comprehensive administrative support to ensure the efficient functioning of the company across different entities.
- Maintain Confidentiality: Ensure the maintenance of confidential information and files with utmost discretion and professionalism.
- Internal Communication: Manage relevant internal communication to employees.
- Vendor Contracting: Coordinate vendor contracting, management, and budget control with departments.
- Office Management: Organize office management.
- Health and Safety: Ensure compliance with health and safety protocols, conducting regular assessments and training to promote a secure workplace.
- Compliance and Reporting: Monitor compliance with administrative, HR, and other company policies, and provide the Leadership Team with budget management and periodic financial and HR reporting.
- HR Processes: Coordinate periodic HR processes such as performance cycles and training.
- Account Management: Manage day-to-day interactions with accountants, payroll agencies, banks, and other service providers.
- Experience: A minimum of 5 years of relevant experience.
- Education: Bachelor's degree in administration, law, HR, or accounting.
- Language Skills: Proficient level of English (C1), German (B2), and Spanish (B2).
- Skills: Excellent relationship building, strong work ethic, solid understanding of basic international accounting principles and procedures, proficiency in accounting software, Google Workspace, and MS Office applications, with strong Excel skills, diligent with an excellent attention to detail, and ability to work with numerical data accurately.
- Personal Qualities: Strong organizational and time management skills, ability to prioritize tasks effectively, excellent communication skills, both verbal and written, ability to work independently as well as collaboratively in a team environment, high level of professionalism and integrity, and an interest in digital health and medtech.
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