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Administrative Project Coordinator
vor 2 Monaten
Job Summary:
Swisslinx is seeking an experienced Administrative Project Coordinator to join their dynamic Strategy and Operations team. As a key member of the team, you will provide administrative support to senior professionals in finance and technology, ensuring the smooth operation of various projects and tasks.
Key Responsibilities:
- Coordinate and manage complex calendars, scheduling internal and external meetings and appointments.
- Draft, proofread, and manage internal and external communications, responding to inquiries with tact and discretion.
- Prepare, edit, and format documents, presentations, and reports, ensuring all materials meet company standards.
- Arrange detailed travel plans, including booking flights, hotels, and transportation, and prepare travel itineraries.
- Reconcile credit card statements, process reimbursements, and manage financial documentation.
- Maintain and organize electronic and paper-based records, ensuring all files are up to date and easily accessible.
- Create and maintain an index of critical documents, presentations, and project materials.
- Safeguard sensitive information, ensuring all confidential materials are stored and handled appropriately.
- Assist in the coordination of strategic projects, including scheduling, documentation, and follow-ups on deliverables.
- Prepare agendas, take accurate meeting minutes, and track action items to ensure timely completion.
- Assist in the planning and execution of internal and external events, liaising with event organizers and ensuring all logistical details are managed.
- Maintain a database of key contacts and stakeholders, managing communications and follow-ups as needed.
Requirements:
- Experience in an administrative/operations support role, with a focus on scheduling meetings, drafting documents, and managing meetings/events.
- Experience working in a startup environment.
- Experience working with stakeholders from a variety of backgrounds and seniority levels.
- Experience with Microsoft Office 365/Outlook.
- Experience in finance and/or technology sectors and an understanding of related terminology.
What We Offer:
- A unique opportunity to collaborate with seasoned professionals in finance and technology.
- A chance to develop expertise in finance and technology sectors.
- A hybrid work environment (50% working from home).
