Administrative Support Specialist

vor 3 Wochen

Le Noirmont, Jura, Schweiz Geosatis SA Vollzeit
About Geosatis SA

Geosatis SA is a leading provider of electronic monitoring solutions for the criminal justice system. Our company offers a comprehensive and secure solution for enhanced public safety, successful offender rehabilitation, and reduced recidivism.

Founded in 2011 as a spin-off from the renowned EPFL technical university in Lausanne, Switzerland, Geosatis SA has been revolutionizing the electronic monitoring industry through customer understanding and innovative products and services.

Job Description

We are seeking a highly organized and proactive Administrative and Commercial Assistant to support our sales and administrative operations. In this role, you will be responsible for managing daily office tasks, assisting the sales team with customer inquiries, processing invoices, and maintaining accurate records.

The ideal candidate will have strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. This is a great opportunity to contribute to our team's success and grow within a dynamic company.

Key Responsibilities
  • Manage and maintain the customer database
  • Compile and update sales-related files
  • Enter sales invoices into the ERP system and send them to customers
  • Follow up on customer unpaid invoices and send reminders under the supervision of the sales representatives
  • Support sales representatives in preparing sales analysis and reports
  • Control and generate stock movements related to sales in our ERP system
  • Under the supervision of the logistics manager, carry out inventory checks and make corrections to inventories in the ERP system
  • Backup the Accountant for making payments under the supervision of the CFO
  • Responsible for reception and switchboard duties
  • Help with document management and archiving
  • Manage company premises, maintenance, security, access, and insurances
  • Dispatch national and international documents
  • Organize trips, hotel-restaurant reservations, and other administrative tasks
Requirements
  • Degree in business administration, office management, or a related field
  • Minimum of 5 years of experience in administrative or commercial support roles
  • Experience in customer service, sales support, or a similar environment is preferred
  • Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively
  • Excellent verbal and written communication skills, with the ability to interact professionally with clients, vendors, and internal teams
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with ERP systems
  • High level of accuracy in managing documentation, data entry, and scheduling
  • Ability to address and resolve administrative or customer-related issues efficiently
  • Flexibility to manage shifting priorities and work in a fast-paced environment
  • French mother tongue with excellent command of English
Additional Information

Expected activity rate: 80%

Contract type: Permanent

Location: Le Noirmont

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