Legal Assistant

Vor 7 Tagen


Basel, Basel-Stadt, Schweiz Greenbaum Rowe Smith & Davis, LLP Vollzeit
Job Overview
We are currently seeking a highly skilled full-time Legal Conflicts/E-Billing Assistant to join our Accounting Department in NJ. The ideal candidate must be proficient in performing daily conflict checks, preparing conflict check reports on new clients or matters, and accurately recording billable and non-billable hours spent on client cases.

The Role
You will be responsible for running conflict checks using the firm's software, identifying any potential conflicts of interest, and inputting client information into the conflict database. Additionally, you will conduct research to verify client identities and potential conflicts, prepare clear and concise conflict check reports, and perform billing edits and create draft bills.

Key Responsibilities
• Utilize the firm's conflict checking software to run searches on potential new clients and matters against the existing client database
• Accurately input client information into the conflict database, including parties involved, relevant legal matters, and associated companies
• Conduct additional research using internal and external databases to verify client identities and potential conflicts
• Prepare clear and concise conflict check reports detailing any identified conflicts, including potential mitigation strategies, for review by attorneys
• Sort and disseminate billing books and financial reports
• Perform billing edits and create draft bills, then final bills
• Process electronic billing
• Opening new files, rate changes, and conflicts
• Work closely with Account Receivable staff to provide clients, billing attorneys and secretaries with up-to-date and accurate billing and payment information
• Monitor status of billing, i.e., what has been turned in for drafting and finalizing and be responsible for ensuring that assigned billing attorneys and secretaries know what still needs to be drafted and billed
• Maintain and update special instructions related to billing attorney's needs in generating their bills
• Maintain official client billing files and keep filing current

Requirements
• At least 3 consecutive years of relevant experience handling conflict check reporting and e-billing, in a law firm
• Proficiency in performing and processing Conflicts Checks
• High attention to detail, excellent organizational skills, and the ability to manage time effectively
• Computer proficiency in Microsoft Office Suite applications including Outlook
• Exceptional computer skills with the ability to learn new software applications quickly
• The ability to solve problems as they arise; takes initiative and displays excellent follow-up skills
• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
• Excellent interpersonal and communication skills (oral and written) and professional demeanor
• Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
• Candidate must be a self-starter who can work independently with minimal supervision

About Us
Greenbaum Rowe Smith & Davis, LLP is an equal opportunity employer committed to diversity and inclusion in the workplace.
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