Department Administrative Assistant
vor 2 Wochen
Department: Sports
Location: Lausanne, Switzerland
Contract Type: Temporary (end date30/09/2026)
Activity Level: 100%
The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders, including athletes, National Olympic Committees (NOCs), International Sports Federations (IFs), Organising Committees for the Olympic Games (OCOGs), Worldwide Olympic Partners, and Media Rights-Holders. It also works with public and private authorities, including the United Nations and other international organisations.
If you are an experienced Administrative Assistant, and the vision to build a better world through sports inspires you, this is a unique opportunity to contribute to the Olympic Movement within the IOC.
As a Administrative Assistant, you will provide high-level assistance to Director of the IOC Digital Engagement & Marketing department. Additionally you will also be assisting the Digital Engagement & Marketing Leadership team with administrative tasks and providing contract management support to the department.
Your main responsibilities will include:
High-level assistance to Director
- Assist in managing emails, agenda and appointments.
- Coordinate meetings, manage participants, take minutes and follow up on actions.
- Assist in travel arrangement and related logistics.
- Manage expenses reports (creation and approvals) in a timely manner.
- Manage the information flow and the Director’s internal/external communications when required.
- Provide support for delegated projects and activities.
Support to the DEM department
- Assist the Director, Head of Integration & Excellence and DEM leadership team in administrative tasks.
- Coordinate office supplies, equipment maintenance, and other logistical requirements during and between the Olympic Games.
- Provide logistical support ahead of the IOC Session, IOC Commissions, Executive Boards, Steering Committees, and other IOC corporate meetings.
- Plan and coordinate department’s staff meetings, team events and year-end parties.
- Manage and maintain the department’s corporate calendar to keep everyone up to date and ensure timely delivery of important IOC corporate milestones.
- Represent DEM Department in the community of the IOC Executive Assistants Network
- Provide logistical support for department’s meetings with Olympic Channel Services in Madrid
- Liaise with other IOC departments’ assistants to support and plan DEM activities with these departments.
- Prepare presentations required in the framework of the activities of the department.
- Maintain a professional and welcoming office environment for visitors and staff.
- Process invoices and purchase orders requests in SAP system.
Contract Management support
- Create the Contract Workspaces in Ariba, maintaining contract meta data and risk assessment questionnaire.
- Filling in the contract template with relevant information provided by the contract managers and teams.
- Act as subject matter expert and knowledge champion regarding the administrative tasks in Ariba.
- Assist with monitoring the Department’s contract and procurement management.
- Support with creating suppliers in CORE, processing and managing budget, orders and invoices.
- Ensure that service providers are rightly recorded in IOC systems (i.e., ECM tool).
- Process invoices and purchase orders requests in SAP system.
In order to be eligible for this role, you need to meet the following criteria:
- Executive-secretary training with proven experience as an executive assistant in an international environment.
- Excellent command of English and French (writing and speaking). Spanish is an asset.
- Digital savvy is an asset.
- Good IT skills in general.
- Excellent command of the corporate tools and ability to follow the internal user rules (Outlook, SharePoint, Excel, Power Point etc.).
- Excellent command of corporate tools and compliance with the internal usage rules.
- Ability to work autonomously and in a team.
- Quick to learn skills and keen sense of service and priorities.
- Ability to adhere to the organization’s principles of good conduct and ethics and apply them; and ability to act accordingly.
- Good communication skills.
- Strong planning and organisational skills.
- At ease with a fast-moving environment.
- Business acumen with senior management.
Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us – a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities.
-
Department Administrative Assistant
vor 2 Wochen
Lausanne, Schweiz International Olympic Committee – IOC VollzeitCareer Opportunities: Department Administrative Assistant (6507)Requisition ID 6507 - Posted - Open-endedDepartment: Digital Engagement & Marketing DepartmentContract Type: Open-endedActivity Level: 100%The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation, it acts...
-
Department Administrative Assistant
Vor 5 Tagen
Lausanne, Schweiz International Olympic Committee – IOC VollzeitCareer Opportunities: Department Administrative Assistant (6507) Requisition ID 6507 - Posted - Open-ended Department: Digital Engagement & Marketing Department Contract Type: Open-ended Activity Level: 100% The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation,...
-
Department Administrative Assistant
vor 2 Wochen
Lausanne, Schweiz INTERNATIONAL OLYMPIC COMMITTEE VollzeitDepartment: Sports Location: Lausanne, Switzerland Contract Type: Temporary (end date 30/09/2026) Activity Level: 100% The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders, including...
-
Department Administrative Assistant
vor 2 Wochen
Lausanne, Schweiz Comité International Olympique (CIO) VollzeitDepartment: Digital Engagement & Marketing DepartmentLocation: Lausanne, SwitzerlandContract Type: Open-endedActivity Level: 100%The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders, including...
-
Department Administrative Assistant
Vor 5 Tagen
Lausanne, Schweiz Comité International Olympique (CIO) VollzeitDepartment: Digital Engagement & Marketing Department Location: Lausanne, Switzerland Contract Type: Open-ended Activity Level: 100% The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders,...
-
Department Administrative Assistant
Vor 7 Tagen
Lausanne, Schweiz Olympics VollzeitDepartment: Digital Engagement & Marketing DepartmentLocation: Lausanne, SwitzerlandContract Type: Open-endedActivity Level: 100%The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders, including...
-
Department Administrative Assistant
Vor 5 Tagen
Lausanne, Schweiz Olympics VollzeitDepartment: Digital Engagement & Marketing Department Location: Lausanne, Switzerland Contract Type: Open-ended Activity Level: 100% The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders,...
-
Junior Administrative Assistant
vor 4 Wochen
Lausanne, Schweiz Debiopharm VollzeitDescription For our Business, Development & Commercial department based in Lausanne, we are looking for a: Junior Administrative Assistant 6-months temporary contract, 50% **Start date**: As soon as possible Are you interested in administratively supporting our Business Development & Commercial team? Join our Business Development & Commercial team and...
-
Administrative Assistant
vor 3 Wochen
Lausanne, Schweiz Debiopharm VollzeitDescription Debiopharm is an independent biopharmaceutical company based in Switzerland with an ongoing commitment to research in oncology and infectious diseases in order to improve patient outcomes and quality of life. Our main activities include drug development, drug manufacturing and digital health investment. Debiopharm International SA aims to...
-
Administrative Assistant
vor 3 Wochen
Lausanne, Schweiz Debiopharm Vollzeit**_Debiopharm_**_ is an independent biopharmaceutical company based in Switzerland with an ongoing commitment to research in oncology and infectious diseases in order to improve patient outcomes and quality of life. Our main activities include drug development, drug manufacturing and digital health investment. Debiopharm International SA aims to develop...
-
Junior Administrative Assistant
vor 4 Wochen
Lausanne, Schweiz Debiopharm VollzeitFor our **_Business, Development & Commercial_**_ department _based in Lausanne, we are looking for a: **Junior Administrative Assistant** - 6-months temporary contract, 50%_ **_ Start date: As soon as possible_** Are you interested in administratively supporting our Business Development & Commercial team? Join our Business Development & Commercial team...
-
Administrative Assistant
vor 24 Stunden
Lausanne, Schweiz B2B CFO VollzeitWe are "the alternative" to the typical professional services on an exit or buy transition. We use unique tools, talents, and processes to help the business owner(s) through the transition. We’re a friendly, motivated, and passionate bunch looking for more motivated individuals who are interested in join us. We’re looking to add to our Admin team. This...
-
Administrative Assistant
vor 24 Stunden
Lausanne, Schweiz HAYA Therapeutics SA VollzeitLocation: - Lausanne, Switzerland - Requests a full time presence on-site**Conditions of Employment**: Proof of Eligibility to work in Switzerland (Swiss work permit or Swiss / European citizenship) **Compensation and Benefits**: The position comes with an excellent compensation and benefits package. **About the job** We are seeking a highly motivated...
-
Administrative Assistant Lausanne, Switzerland
vor 3 Wochen
Lausanne, Schweiz Philip Morris International VollzeitRole Summary This is an executive administrative professional position located in Lausanne supporting the Vice President, Associate General Counsel & Corporate Secretary of Philip Morris International Inc. (“PMI”) requiring exceptional analytical and communication skills and the ability to effectively engage in outreach across the various functional...
-
Administrative Assistant
Vor 4 Tagen
Lausanne, Schweiz Gi Life Sciences VollzeitAdministrative AssistantMandaté par notre client à Lausanne, notre équipe Gi Life Sciences est à la recherche d’un/e Assistant/e de laboratoire.Date d’entrée : A convenirContrat fixeASSISTANT/E ADMINISTRATIF 100%Mission- Réception des échantillons et enregistrement des programmes d’analyses des clients dans le logiciel- Envoi des rapports et des...
-
Team Administrative Assistant
Vor 7 Tagen
Lausanne, Schweiz Nestle Vollzeit**Position Snapshot** Location: Nestlé Research, Lausanne, Switzerland Company: Société des Produits Nestlé S.A. Act. Rate: 80-100% Type of contract: Permanent contract Start date: ASAP **What we offer at Nestlé** Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about what...
-
Assistante Administrative ou Assistant
vor 24 Stunden
Lausanne, Schweiz Banque Cantonale Vaudoise VollzeitLes collaboratrices et collaborateurs de la BCV sont affiliés à la Caisse de pensions de la Banque Cantonale Vaudoise (CP BCV) et, pour les cadres supérieurs, à la Fondation de prévoyance complémentaire. Dans le cadre du développement de leurs activités, nous sommes à la recherche d’une ou d’un **Assistante administrative ou Assistant...
-
Administrative Assistant 100%
vor 2 Wochen
Lausanne, Schweiz Interiman Vollzeit**INTRODUCTION**: On behalf of an international based in **Lausanne**, we are searching for an **Administrative Assistant 100%** **DESCRIPTION DE LA MISSION**: - You provide administrative support (prepare and update documentation, calendar management, organisation of travels and meetings, expense reports management, correspondance) - You provide...
-
Administrative Assistant
Vor 2 Tagen
Lausanne, Schweiz Nestle Vollzeit**Position Snapshot** Location: Nestlé Research, Lausanne, Switzerland Company: Société des Produits Nestlé S.A. Act. Rate: 100% Type of contract: Permanent Contract Start date: ASAP **What we offer at Nestlé** Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about what...
-
Administrative Assistant
Vor 7 Tagen
Lausanne, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...