Executive Administrative Assistant
vor 2 Monaten
**Executive Administrative Assistant**-2307002029W
**Description**
At Kenvue, part of the Johnson & Johnson Family of Companies, we are currently looking for an **Executive Administrative Assistant**
We are offering you a multifaceted challenge in a dynamic, international environment with attractive terms and an excellent infrastructure.
**Responsibilities**:
Executive Assistant will provide exceptional administrative and secretarial support functions to one Vice Presidents and two Senior Directors plus their team, relating to all aspects of the business including information of a highly sensitive and confidential nature. The Assistant will resolve issues proactively through relevant processes and procedures as well as liaise with all business levels across internal and external organizations.
**Key Activities**:
- Supporting Vice Presidents & Senior Directors in a gatekeeper role
- General administration tasks
- Travel organization for the Vice Presidents and other key team members, including guest arrangements
- Expense reports for the Vice Presidents and key team members
- Organize regional and global team meetings, conferences
- Organize Town Halls and Webinars
- Maintain accurate distribution lists
- Support in the setup of communication material (meeting minutes, business presentations, newsletters, announcements)
- Support Sharepoint, MS Teams, Touchpoint
- Screening telephone calls
- Purchase Order preparation and follow-up
- Budget reviews
- Conducting data research as required
- Diary management for the Vice President: prioritize and manage a complex schedule of commitments while ensuring the calendar is fully maintained and accurate. Proactive notifications of schedule changes
- General support and back-up
- Perform other related duties as required.
**Qualifications**
**Previous experience and key skills**:
- Proven track record as an Executive Assistant
- Previous experience in an international environment - minimum 5 years’ experience
- Possess advanced computer skills, especially in Excel and PowerPoint as well as general grasp of IT systems (in-house systems such as Concur, eMarketplace/Ariba, time tracking tools)
- Ability to work in a diverse team environment.
- Flexible and organized
- Proactive in ideas, changes, and improvements in support.
- Self-starter, curious, high degree of attention to detail, ability to work under pressure
- Discreet
- Ability to work with confidential and sensitive data
- Outstanding project management and follow up skills
- A proactive approach to prioritize and anticipate
- Excellent office management and interpersonal skills are essential as are good organizational abilities, and a good team player
- Advanced written and spoken English, some German would be advantageous
- Good listening skills and ability to pragmatically resolve issues
**Primary Location** Europe/Middle East/Africa-Switzerland-Zug-Zug
**Organization** JNTL Consumer Health I (Switzerland) GmbH
**Job Function** Administration
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