Executive Assistant

vor 4 Wochen


Zug, Schweiz Kenvue Vollzeit

**Executive Assistant**-2307009428W

Description

We are looking for an **Executive Assistant**, reporting to the Vice President Procurement, External Networks.

**Main Responsibilities**:

- Supporting Vice Presidents & Senior Directors in a gatekeeper role
- General administration tasks
- Travel organization for the Vice Presidents and other key team members, including guest arrangements
- Expense reports for the Vice Presidents and key team members
- Organize regional and global team meetings, conferences
- Organize Town Halls and Webinars
- Maintain accurate distribution lists
- Support in the setup of communication material (meeting minutes, business presentations, newsletters, announcements)
- Support Sharepoint, MS Teams, Touchpoint
- Screening telephone calls
- Purchase Order preparation and follow-up
- Budget reviews
- Conducting data research as required
- Diary management for the Vice President: prioritize and manage a complex schedule of commitments while ensuring the calendar is fully maintained and accurate. Proactive notifications of schedule changes
- General support and back-up
- Perform other related duties as required.

Qualifications

**Who we are looking for**:

- Commercial Apprentice Certificate, General Commercial Degree or equivalent
- At least 7 years of experience as an Executive Assistant or similar roles
- Experience working a multinational and multicultural company and office environment
- Knowledge of the FMCG sector is a plus
- Knowledge of Supply Chain or Procurement functions would be a real asset
- High computer literacy (MS-Office pack)
- Very reliable with a strong sense of completing tasks to the agreed quality and time
- Ensures professional interaction with diverse stakeholders outside the department
- Dynamic and great team player willing to give the extra effort for the team
- Very flexible, stress resistant and capable to deal with ambiguity
- A self-starter who will take initiative to improve things when applicable
- Able to manage priorities, to anticipate and be reactive when needed
- Proficient level in English (both written and spoken)
- Second languages would be an asset

Primary Location Europe/Middle East/Africa-Switzerland-Zug-Zug

Job Function Administration


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