Human Resources Assistant
Vor 2 Tagen
This position is located in the Office of the High Commissioner for Human Rights (OHCHR), Programme Support and Management Services, Human Resources Management Section. The Human Resources Assistant reports to a Human Resources Officer/Head of Unit.
**Responsibilities**:
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
Recruitment and placement
- Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
- Assists in organizing and coordinating competitive recruitment examinations.
- Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
- Reviews and processes personnel actions through Umoja.
- Advises staff on visa matters.
Administration of entitlements
- Reviews and processes requests for entitlements and claims.
- Administration of education grant claims and advances.
- Maintains Umoja entitlements reference tables.
Classification
- Assists in reviewing and processing requests for classification.
- Provides advice and answers general queries on classification procedures and processes.
General
- Conducts exit interviews for separating staff and assists him/her in final arrangements.
- Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
- Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation in Umoja, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
- Prepares written response to queries concerning HR related matters.
- Trains and provides supervision to new and lower-level staff in the unit.
- Performs other duties as required.
Competencies
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Work Experience
Seven (7) years of progressively responsible experience in human resources management, administrative services or related area are required.
Experience with an ERP (Enterprise Resource Planning) system is desirable.
Experience in the administration of benefits and entitlements in an international organisation is desirable.
Experience administering education grant is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.
Assessment
Special Notice
This temporary position is available for 4 months.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
selection process including the review of a central review body established according to staff rule 4.15.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of
the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both
a cost effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as poss
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