Administrative Assistant

Vor 2 Tagen

Lausanne, Schweiz Zaphiro Technologies Vollzeit

**About us**:
Zaphiro is an ambitious startup company, with a vision and the courage to shape a better and sustainable future. Our smart grid products are already in operation with several well-known power utilities worldwide, and we have been recognized by several international innovation competitions, including Free Electrons and SET award.
Located on the beautiful shores of Leman lake, we care about delivering the greatest Swiss-quality products to our customers. With a Series A funding closed and strong strategic focus of our Investors, we are set to grow and expand the business internationally.
**Position Overview**:
**Conditions**:

- Part-time position (80%) with flexible working hours.
- Remuneration according to profile and experience.
- Opportunities for professional development.

Tasks
As an Administrative Assistant, you will be responsible for a variety of tasks essential to the smooth running of our day-to-day operations. Your main tasks will include:

- Bring and maintain goodness in the office management by being a key coordinator to foster our bright environment.
- Assist in HR related tasks: employee life cycle, team building, well-being and all that you can bring.
- Organize and maintain administrative files and documents (human resources, insurance, office contracts, etc.).
- Perform administrative tasks: organize business trips, arrange appointments, support team activities, process expense reports, arrange shipments etc.
- Assist in the preparation of reports and presentations.
- Welcoming visitors and ensuring quality customer service.
- Collaborate with various teams to improve administrative processes.

**Requirements**:

- Experience in team/office management and other admin and people services for at least few years in Switzerland. Good knowledge of Swiss labour law is a plus.
- Execellent communication skills (oral and written) with fluent English (required), French, and Italian (desirable).
- Proficiency in office automation tools (Word, Excel, PowerPoint) and ERP systems (like Odoo)
- Organizational skills, rigor and autonomy.
- Ability to work in a team and manage several tasks simultaneously.
- Flexibility and ability to act as a caring TEAM MEMBER that is willing to support us in whatever challenges we are brought to.

**Benefits**:

- Being part of a company committed in heart and mind to contribute to a sustainable future.
- Dynamic and passionate work environment with flexible working time models.
- Creative freedom to innovate and create solutions for the energy transition.

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