Accounting and Operations Assistant

vor 5 Monaten

PlanlesOuates, Schweiz Alohi Vollzeit

Alohi SA, headquartered in Geneva, Switzerland, brings together a team of highly competent engineers that focus on merging state-of-the-art technologies with compelling user experience to simplify and enhance life for companies and people worldwide. The company provides SIGN.PLUS (a legally binding electronic signature) and FAX.PLUS (online faxing) services to over 3,000,000 customers worldwide.
At Alohi, we began our journey with an initial seed investment from Fongit “Fondation Genevoise pour l’Innovation Technologique” which is backed by the state of Geneva. But instead of relying on external funding to fuel our growth, we’ve chosen to bootstrap our way to success. This approach has allowed us to prioritize our customers and build products that truly meet their needs, without being beholden to outside investors. By remaining financially independent, we’ve been able to maintain our autonomy and agility, which have been key factors in our ability to innovate and stay ahead of the curve.
We are currently searching for an Accounting and Operations Assistant to support the Head of Office Operations and oversee day-to-day accounting, administrative and office procedures. As an integral part of our team, you will play a crucial role in fostering a positive and productive work environment while ensuring top-notch organization and communication.

**Responsibilities**:
Accounting:

- Assisting in daily accounting tasks, including invoicing, reconciliations and manual journals.
- Maintaining accurate records and supporting documentation for all transactions.
- Processing expense reports, ensuring compliance with company policies and guidelines.
- Contributing to month-end and year-end financial closing procedures.
- Assisting in ensuring timely and accurate financial reporting.
- Providing support in tax preparation and regulatory compliance tasks as needed.
- Assisting in financial analysis and reporting tasks.

Office Management:

- Assisting the Head of Office Operations in managing day-to-day office activities.
- Organizing and maintaining the office supplies, office filing system, equipment, and facilities.
- Planning and coordinating in-house and off-site activities, such as parties, celebrations, and conferences
- Liaising with building management for office maintenance, repairs, and improvements.
- Negotiating contracts and prices with office vendors and service providers.
- Supporting the implementation of company policies and procedures related to office operations.
- Coordinating travel arrangements and accommodations for staff.

**Requirements**:

- Fluency in English and French (both written and spoken).
- Bachelor’s degree in Business Administration, Accounting or another relevant field.
- Knowledge of basic bookkeeping procedures.
- Experience in using Bexio and Xero accounting software.
- Excellent organizational and time management skills.
- Ability to maintain confidentiality and discretion.
- Strong attention to detail and problem-solving abilities.
- Multi-tasking and prioritization skills.
- Proactive and creative mindset.

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