Administrative Assistant, 100%

vor 3 Wochen

Zurich, Schweiz Yakoubi Associates Vollzeit

For our client a Swiss private bank, we are looking for an Administrative Assistant to take care of their clients/guests by anticipating their needs and making the best customer experience.

Tasks
- Greet and take care of customers and guests
- Organize clients meetings: rooms reservation, serving drinks, cleaning-up
- Set up video conferences
- Answer and forward incoming calls
- Manage cash transactions
- Coordinate incoming and outgoing mail
- Enter invoices using the internal IT tool
- Provide general secretarial tasks
- Organize travel, hotels and restaurants for Relationship manager and local Management
- Ensure relationship with suppliers
- Manage the access control and badges
- Backfill colleagues Assistant Relationship Manager as needed
- Support local Management team on administrative tasks and projects
- Organize meetings, coordinate agendas and prepare meeting minutes
- Collaborate with Facility Management and Security Management in Geneva
- Support Facility Management and local Management on logístical matters

**Requirements**:

- Minimum 5 years experience in handling visitors and clients at front desk or in a supportive function
- Strong client and service orientation with high social competencies
- Pleasant confident appearance, positive charisma, professional and discreet behavior
- Team player, entrepreneurial approach and integrity
- Flexible and resourceful, keen to learn new things
- Stress-resistant and multi-task capacity
- Punctuality and attention to details
- Able to work independently and proactively
- Good communication and time management skills
- Problem-solver and helpful
- German fluent, good English, French an advantage
- Proficiency in Microsoft Office
- Basic knowledge of SAP is a plus

To start, we only need your resume, so you do not need to add a cover letter.

As soon as we have reviewed your documents, you will hear from us again.

We look forward to getting to know you

Please note that we only consider people with relevant technical expertise for this position. Residence in Switzerland is a must.

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