Programme Management Assistant
vor 3 Wochen
The position is located in the Office of the Secretary-General of the United Nations Conference on Trade and Development (UNCTAD), concretely with the Team that implements the initiative of the MoU between the Russian Federation and the Secretariat of the United Nations on promoting Russian food products and fertilizers to the world markets. The incumbent will report to the Head of the Team.
**Responsibilities**:
Within delegated authority, the Programme Management Assistant will provide assistance in support of planning and implementation of activities related to the MoU above-mentioned. Concretely, the incumbent will be responsible for the following duties:
- Assists in the planning of activities, monitors their status, including in respect of resources utilized as required.
- Coordinates extensively with service units and liaises frequently with internal team members at Headquarters.
- Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies;
- Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
- Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, physical space planning, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
- Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records.
- Support in coordinating the work of the Team including organizing meetings, briefings and support to the office as required, preparing minutes of meetings and following up on the implementation of action points as needed.
- Performs other duties as assigned.
Competencies
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent. Must have passed the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away.
Work Experience
At least 5 years of experience in programme or project administration, technical cooperation or related area is required.
Experience supporting senior level officials in an international organizational context is desirable.
Experience organizing travels for senior level officials using ERP systems is desirable.
Three years of experience acquired in the United Nations is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Fluency in French is desirable. Knowledge of another official United Nations language is an advantage.
Assessment
Special Notice
recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse
and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provid
-
Programme Management Assistant
vor 3 Wochen
Fribourg, Schweiz United Nations VollzeitThis position is located within the Sri Lanka accountability project (the Project) in the Field Operations and Technical Cooperation Division (FOTCD) in the Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The Programme Management Assistant will be under the direct supervision of the Head of the Project. **Responsibilities**: Within...
-
Programme Management Assistant
vor 1 Woche
Fribourg, Schweiz United Nations VollzeitThis position is located in the Executive Office of the High Commissioner for Human Rights, Executive Direction and Management. The incumbent reports to the Chief of Staff under the general supervision of the Senior Legal Policy Advisor. **Responsibilities**: The Programme Assistant will be responsible for the following duties: - Assists in the...
-
Programme Management Assistant
Vor 6 Tagen
Fribourg, Schweiz United Nations VollzeitThis position is in the Office of the High Commissioner for Human Rights (OHCHR), Thematic Engagement, Special Procedures and Right to Development Division, Rule of Law, Equality and Non-Discrimination Branch, Indigenous Peoples and Minorities Section, Geneva. The incumbent reports to the Chief of Section. **Responsibilities**: The Programme Management...
-
Programme Management Assistant
Vor 6 Tagen
Fribourg, Schweiz United Nations VollzeitThis position is located in the Communications and Public Mobilization Section, External Outreach Service of the Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The incumbent reports to the Chief of Communications Section. **Responsibilities**: Within limits of delegated authority, the Programme Management Assistant will be responsible...
-
Programme Management Assistant
vor 4 Wochen
Fribourg, Schweiz United Nations VollzeitThis post is located in the Africa Branch, Field Operations and Technical Cooperation Division (FOTCD) of the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent will report to a Senior Officer, or Head of Unit/Section. **Responsibilities**: Within limits of delegated authority, the Programme Management Assistant may be...
-
Programme Management Assistant
vor 3 Wochen
Fribourg, Schweiz United Nations VollzeitThis position is located in the Office of the Director, in the Division on International Trade and Commodities (DITC) of the United Nations Conference on Trade and Development (UNCTAD). The incumbent reports directly to the Chief of the Office of the Director. **Responsibilities**: Under the general supervision of the Chief of the office, the incumbent...
-
Programme Management Assistant
Vor 7 Tagen
Fribourg, Schweiz United Nations VollzeitThis position is located within the United Nations Economic Commission for Europe Sustainable Transport Division. The incumbent reports to the Secretary of the Inland Transport Committee, within the Office of the Director. **Responsibilities**: Within limits of delegated authority and depending on location, the Programme Assistant may be responsible for...
-
Programme Management Assistant
Vor 7 Tagen
Fribourg, Schweiz United Nations VollzeitThe United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The CITES Secretariat is...
-
Fribourg Graduate Programme
vor 3 Wochen
Fribourg, Schweiz Parker Meggitt Vollzeit**Fribourg Graduate Programme - Quality Management**: - Requisition ID: 120293- Business Unit: Engine Systems Fribourg (2200)- Location: Fribourg, FR, Switzerland, 1700We are a global leader in the research, design, integration, manufacture, certification, and lifetime service of flight control, hydraulic, fuel and inerting, fluid conveyance, thermal...
-
Administrative Assistant
vor 1 Woche
Fribourg, Schweiz Comlux Management VollzeitComlux is one of the leaders in Business Aviation and is made up of a large group of Companies which includes Comlux Aviation, Comlux Transactions and Comlux Completion. Headquartered in Switzerland with a global presence around the world, Comlux delivers World-class Swiss-made business aviation services at the highest standards of the industry. Comlux...
-
Management Assistant 100%
vor 3 Wochen
Fribourg, Schweiz glaus personal gmbh VollzeitOrt: Carlsberg Supply Company AG, 8866 Ziegelbrücke Im Auftrag der **Carlsberg Supply Company AG, 8866 Ziegelbrücke **suchen wir eine Management Assistant 100% (m/w) Ihre Aufgaben für diese vielseitige Tätigkeit: - Sie unterstützen tatkräftig 4-5 Vice-Präsidenten (International Supply Chain Manager) - Sie verwalten Terminkalender, organisieren...
-
Office Assistant Corporate Services/events Pharma
vor 4 Wochen
Fribourg, Schweiz Evergreen Human Resources VollzeitIn dieser vielseitigen Funktion übernehmen Sie diverse Tätigkeiten in der Assistenz für 2 Vice Presidents sowie in der internationalen Event - und Logistikkoordination für das lokale HQ. Sie führen das Reise - und Agenda-Management der 2 Executives, koordinieren Sitzungen/Meetings und erstellen Präsentationen in Deutsch sowie in Englisch. Weiter...
-
Assistant Relationship Management
vor 3 Wochen
Fribourg, Schweiz Bank Vontobel VollzeitBank Vontobel Zurich, SwitzerlandPosted 5 hours ago Permanent Competitive - Assistant Relationship Management (80-100%) - Wir bei Vontobel wollen unsere Zukunft aktiv gestalten. Wir schaffen und verfolgen Anlagechancen, die unsere Kunden voranbringen. Als globaler Finanzdienstleister mit Schweizer Wurzeln sind wir auf Vermögensverwaltung, aktives Asset...
-
HR Assistant 100%
vor 1 Woche
Fribourg, Schweiz McDonalds Switzerland Vollzeit**Dein Profil** Du bist vom Human Resources begeistert und suchst eine abwechslungsreiche und bereichernde Tätigkeit. Du bist Dienstleistungsorient und magst es Aufgaben korrekt zu erledigen und respektierst die vorgegebenen Eckdaten. Mit deinen Kenntnissen in diesem Bereich trägst du zur erfolgreichen Sicherstellung der Personaladministration bei. Du bist...
-
Operations Assistant
Vor 2 Tagen
Fribourg, Schweiz Viamonde SA Vollzeit**Gross monthly salary**: CHF 4,500 - Convert to other currencies **Approx net weekly salary**: CHF 656 - Convert to other currencies **Minimum age**: 23 Responsibilities of the operations assistant are varied. The operations assistant reports directly to the operations manager and this rewarding role ensures the efficient operation of all aspects of the...
-
Executive Assistant
vor 3 Wochen
Fribourg, Schweiz LB Recrutement Vollzeit**Responsabilities**: Diary Management - Manage multiple diaries in Outlook - planning & coordinating all meetings from start to finish across multiple time zones - Coordinate large internal and external group meetings in conjunction with other assistants and third parties - Respond to meeting requests and manage frequent changes to schedules using sound...
-
Executive Assistant
vor 3 Wochen
Fribourg, Schweiz Zurich Gruppe Deutschland VollzeitZurich Global Ventures is a collection of companies within Zurich Insurance Group that is focused on providing global services and product offerings that go beyond traditional insurance. We aim to get closer to our customers by offering customized, proactive and digital experiences that empower individuals and businesses to be better prepared for the future....
-
Executive Assistant
vor 1 Woche
Fribourg, Schweiz Experis Vollzeit**Executive Assistant** Are you an Executive Assistant or Coordinator with at least 5 years professional experience providing senior level administration and coordination support in an international environment ? Would you be interested in an exciting new contract opportunity in a well known NGO? If so, please have a look at the following details: **Your...
-
Assistant Coach Volleyball
Vor 5 Tagen
Fribourg, Schweiz Ecole Internationale de Genève VollzeitPour compléter notre équipe au département des Sports du Campus des Nations, nous recherchons un: **ASSISTANT COACH VOLLEYBALL**: **Temps partiel : Entre 1h15 et 2h30 par semaine** **(Lundi de 15h45 à 17h et à confirmer jeudi de 17h15 à 18h30 / matchs et tournois en journée ou week-end)** **Responsabilités**: - Encadrer et animer des...
-
Project Assistant
vor 3 Wochen
Fribourg, Schweiz SimplyVision GmbH VollzeitFor our customer located in Zurich/Switzerland we are currently looking for a**:Project Assistant **(M/F/d)** **Tasks & Responsibilities** - Administrative tasks around onboarding and related processes - Administrative tasks about scheduling and protocolling - Support CRs management on a regular basis. Help administering a governance process (e.g. capture...
