Inventory and Property Control Assistant

Vor 6 Tagen

Geneve, Schweiz United Nations Vollzeit

This position is located in the Programme Support and Management Services, in the Procurement, Logistics and Field Support Unit, General Administrative Services Section

**Responsibilities**:
Within delegated authority, the Inventory and Property Control Assistant at this level will carry out the following duties:

- Assists new mission survey/start-up team by initialising the accounting records for the Property and Control Inventory Unit, supervising the Receiving and Inspection of all UN owned property,, evaluating requirements and producing initial assessments for mission budget planning for Supply Section commodities.
- Assists in taking physical inventories of OHCHR property in field offices and in investigating and reconciling discrepancies. Acts as main focal point on property management for all field presences and at HQ, providing advice to staff members worldwide and recommending appropriate actions for the recording, safekeeping, write-off and disposal of OHCHR assets and equipment
- Ensures OHCHR assets are bar-coded, decaled and tagged as per OHCHR guidelines.
- Assists in managing and maintaining a comprehensive electronic database of serialised and non-serialised OHCHR property for multiple field offices.
- Assists in preparing a variety of monthly, yearly and ad hoc inventory reports of OHCHR property as required, including those on surplus (damaged/obsolete) serialised items.
- Assists in supervising sales and/or disposals of OHCHR property.
- Provides training and advises to Property Record Custodians from all Field Offices on inventory-related matters.
- Provides administrative and technical support in managing OHCHR owned field assets or other OHCHR owned property in relevant database (e-Asset and Umoja)t and trains users on these databases; proposes, implements and/or monitors technical or procedural changes to relevant database(s) as necessary and carries out preliminary programming and testing of those changes within the system.
- Acts as Secretary of the OHCHR Local Property Survey Board (LPSB); planning and organising meetings, reviewing cases, requesting required documentation, writing case presentations, summarising deliberations, and referring cases to HPSB as needed
- Reviews, analyses, and oversees write-off of all cases to be directed for approval to HOA
- Undertakes property management actions in E-asset and Umoja to ensure appropriate life cycle management, including organizing physical verification exercises
- Assists with the management and reporting of PP&E items for financial reporting
- Provides essential background information for audit reports and other queries
- Performs other duties as required.

Competencies

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Work Experience
At least seven (7) years of experience in inventory and supply management, property management, logistics, procurement, warehousing, administrative services, or related area is required.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) o

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