Editorial and Desktop Publishing Assistant, English

Vor 2 Tagen

Geneve, Schweiz United Nations Vollzeit

This position is located in the English Desktop Publishing Unit (EDPU), Multlingual Technology Section (MTS), Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The incumbent will report to the Head of Unit.

**Responsibilities**:
Within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:

- Organizes, plans, controls and co-ordinates the work of a particular shift with respect to the production of camera-ready documents for reproduction and storage of final text on the optical disk database.
- Distributes assignments so as to ensure efficient and effective processing of documentation and an equitable distribution of work. Updates electronic tracking system accordingly.
- Assures smooth continuity of work from night to day shift and vice versa; prioritizes work to be continued and gives special instructions as needed.
- Registers incoming/outgoing documents in order to control flow of work in and out of unit.
- Completes e-Performance evaluations for unit staff as First Reporting Officer.
- Processes parliamentary and non-parliamentary documents with complex layouts and infographics, including but not limited to publications.
- Assists in leading the adoption of modified working methods and procedures in the framework of ongoing modernization processes, including the Global Terminology, Reference and Translation Solutions (gText) project.
- Helps to ensure that modified workflows are designed and implemented according to rigorous and transparent standards that reflect the language-specific operational needs of the Unit and are supported by systematic training.
- Maintains daily statistics. Performs administrative work, as needed.

Performs daily maintenance of the Unit network drives.
- Trains and guides junior support staff.
- Performs supervisory functions in the absence of the Supervisor.
- Assists in overseeing the creation, updating and maintenance of macros, templates, and models.
- Rotates in day and night shifts, as well as weekend on-call duties, as needed.
- Depending on the needs of the service, availability for overtime is expected.
- Performs other related work as required, including verbatim and echelon service.

Competencies
PROFESSIONALISM:
TEAMWORK:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

MANAGING PERFORMANCE:
Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk
- taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education
High school diploma or equivalent.

Job - Specific Qualification
Passing the United Nations specialized tests, i.e. grammar, verbatim, formatting and speed typing in English is required.

Additional formal training in text processing or a related field is desirable.

Work Experience
At least seven (7) years of experience in desktop publishing, including draft typing, copy editing, proof reading and typographical layout or related area is required.

Experience in creating typographical layouts using Microsoft Office and Adobe Suites is desirable.

Experience in front desk operations, planning, distributing and monitoring work assignments while ensuring timely production of error-free documents is desirable.

Languages

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recrui

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